Business Operations and Talent Specialist

Via Logic • Arlington, VA

6d • Onsite

About The Position

Via Logic is seeking a Business Operations and Talent Specialist to support recruiting, internal operations, finance and contracts administration, and business development at a growing government contracting company. The role works closely with leadership and teammates across the business, handling varied responsibilities and adapting as business needs change. The successful candidate will bring a foundation in one or more relevant areas, curiosity, resourcefulness, and a willingness to learn and contribute across functions.

The position is full-time, W-2, and pays $55,000–$90,000 annually. Compensation depends on experience and the scope of responsibilities. The candidate must be a U.S. citizen and reside within reasonable commuting distance of Arlington, Virginia. The role requires in-person participation at an Arlington-area coworking space, leadership and team meetings, company events, and other business activities as needed. Onsite needs vary and may include recurring coworking days and short-notice requests. Candidates must successfully complete applicable background and suitability requirements before starting.

The role supports full-cycle recruiting and candidate experience; employee and program administration; routine financial and contracts documentation; federal opportunity research and proposal support; and the use and improvement of business systems and workflows. It requires discretion with confidential information, strong organization and communication, and flexibility to take on responsibilities across a small team.

Via Logic LLC is an information technology partner serving federal and commercial clients in areas including DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics. The company describes its culture as collaborative, curious, accountable, and trust-based, and is an Equal Opportunity Employer committed to accessibility and accommodations throughout hiring.

Requirements

• At least 2 years of relevant professional experience in recruiting, business operations, human resources, finance administration, or related business support.
• Experience coordinating multiple tasks, projects, or priorities while maintaining strong attention to detail.
• Strong written and verbal communication skills and ability to represent the company professionally to candidates, employees, and business partners.
• Experience using business applications, shared documents, spreadsheets, and online collaboration tools.
• Strong organization, follow-through, and ability to maintain accurate records and documentation.
• Comfort learning new technology, including AI tools, and applying sound judgment when using them.
• Ability to work independently, ask thoughtful questions, and collaborate closely with a small team.
• Resourceful, adaptable mindset and willingness to contribute across different business functions.
• Ability to handle confidential employee, candidate, financial, and business information appropriately.
• Residence within reasonable commuting distance of Arlington, Virginia, with availability for in-person coworking, meetings, events, and business support, including occasional short-notice requests.
• U.S. citizenship, due to the federal government programs Via Logic supports.
• Ability to successfully complete applicable background and suitability requirements before beginning work.

Nice To Haves

• Hands-on recruiting experience, including sourcing, candidate screening, interview coordination, or applicant tracking.
• Technical recruiting experience involving software engineering, cloud, DevSecOps, cybersecurity, or other specialized IT positions.
• Familiarity with federal government contracting, cleared recruiting, citizenship requirements, background investigations, or suitability considerations.
• Experience with Greenhouse or another applicant tracking system.
• Exposure to business operations such as timekeeping, invoicing, expense reimbursements, vendor coordination, or employee administration.
• Familiarity with government business development, RFIs, Sources Sought notices, proposal coordination, or opportunity research.
• Experience supporting contracts-related documentation, including NDAs, teaming agreements, or subcontractor paperwork.
• Experience supporting a small business, startup, or growing organization where responsibilities span multiple functions.
• Familiarity with Google Workspace and project management or workflow tools.
• Bachelor's degree in business administration, human resources, communications, or a related field.

Responsibilities

• Support full-cycle recruiting, including sourcing, outreach, initial screenings, interview coordination, offers, and onboarding handoffs.
• Build and maintain candidate pipelines for technical, business operations, and other roles supporting federal programs.
• Conduct introductory candidate conversations about experience, interests, compensation expectations, availability, and role alignment.
• Coordinate technical assessments, interviews, candidate follow-ups, and next steps with leadership, interviewers, and external partners.
• Maintain candidate records, recruiting pipelines, interview notes, and follow-up activities in Greenhouse.
• Prepare candidate summaries, format resumes, and coordinate documentation for partner submissions and proposal staffing.
• Help provide a positive candidate experience that reflects Via Logic's values and culture.
• Support daily business operations, administrative coordination, and internal priorities.
• Assist with employee onboarding, offboarding, People Operations, and internal communications.
• Help coordinate employee timekeeping, review submissions for completeness, and follow up on missing information.
• Support program delivery administration, including employee coordination, performance tracking, customer documentation, and operational reporting.
• Maintain organized documents, trackers, schedules, and repeatable workflows.
• Provide in-person business and administrative support at the Arlington-area coworking space, including meeting preparation, team coordination, and events.
• Identify process improvements, reduce repetitive work, and strengthen communication across the business.
• Assist with preparing, organizing, and tracking customer invoices and supporting documentation.
• Help coordinate expense reimbursements, vendor bills, payment records, and routine financial administration.
• Maintain accurate records and follow up on outstanding documentation or approvals.
• Organize teaming agreements, NDAs, subcontractor documentation, and other contracts-related business records.
• Track contract-related deadlines, action items, and required documentation.
• Coordinate with leadership and external partners to keep financial and contractual information organized, accurate, and accessible.
• Research federal contracting opportunities and summarize scope, requirements, deadlines, and alignment with Via Logic's capabilities.
• Review RFIs, Sources Sought notices, and solicitations to identify response requirements and next steps.
• Assist with drafting and coordinating RFI and Sources Sought responses, gathering input and supporting materials.
• Maintain opportunity trackers and follow up on deadlines, assigned tasks, and outstanding information.
• Gather and organize company capabilities, past performance, resumes, and other materials for partner requests and proposal submissions.
• Support proposal drafting, editing, formatting, and submission preparation, checking materials for accuracy and completeness.
• Coordinate communication and follow-through with internal stakeholders and external business partners.
• Learn and use recruiting, finance, timekeeping, document management, and project tracking systems.
• Use AI tools thoughtfully for research, communication, organization, and process improvement, applying sound judgment.
• Adapt to evolving business needs, shifting priorities, and new responsibilities.
• Participate in regular team check-ins, keep work visible, and provide early updates when something needs attention.

Benefits

• Healthcare coverage
• Paid time off
• Direct collaboration with leadership and visibility into how a growing federal contractor operates
• Opportunities to develop experience across recruiting, People Operations, finance, contracts, business development, and program delivery
• Knowledge-sharing and supportive teammates
• Room to contribute ideas, take ownership, and improve processes
• People-focused culture that recognizes milestones, celebrates contributions, and supports employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed