Talent Operations Coordinator
About The Position
At Savant, talent is a strategic driver of our growth—and this role sits at the center of making it all work. We’re looking for a Talent Operations Coordinator in the Rockford, IL area who thrives on creating structure, improving processes, and ensuring our team operates efficiently at scale. In this role, you’ll be a key partner to Talent Acquisition and broader HR—supporting systems, data, and recruiting operations that enable us to attract, hire, and support top talent across the firm. If you’re someone who enjoys connecting the dots, keeping things moving behind the scenes, and making great teams even more effective, this is the role for you.
Requirements
- 3+ years of experience in HR operations, recruiting coordination, or administrative support in a fast-paced environment
- High School diploma, or equivalent
- Strong attention to detail and ability to manage multiple priorities at once
- Experience with HR systems, applicant tracking systems (ATS), or databases
- Comfort working with data, reporting, and Excel
- A proactive, solutions-oriented mindset—you look for ways to improve how work gets done
- Strong communication and relationship-building skills
- All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Responsibilities
- Maintain and optimize our HR systems (HRIS and related tools), ensuring accuracy, data integrity, and seamless workflows
- Support onboarding, employee changes, and organizational updates to ensure clean data and strong reporting
- Identify process improvements and help implement scalable solutions across the Talent function
- Create and maintain SOPs, guides, and resources that improve consistency and team efficiency
- Coordinate interview scheduling across candidates, hiring managers, and interview teams—delivering a seamless candidate experience
- Partner with recruiters to support sourcing initiatives, pipeline activity, and candidate communications
- Assist in managing requisition workflows and ensuring timely movement through the hiring process
- Help maintain recruiting systems and data accuracy, ensuring visibility into hiring progress
- Track and maintain key Talent metrics and dashboards
- Generate and distribute reports that support hiring decisions, workforce planning, and leadership insights
- Serve as a resource for ad hoc data requests and reporting needs
- Support surveys and data analysis related to engagement, compensation, and benefits
- Ensure timely and accurate processing of employee lifecycle activities (hires, transfers, promotions, compensation changes, etc.)
- Partner with Talent Advisors, leaders, and cross-functional teams to keep employee data current and aligned
- Assist with processes tied to performance cycles, goals, and merit increases
- Collaborate with Talent Advisors, recruiters, hiring managers, and operations teams to keep processes moving
- Provide support and troubleshooting to internal users of Talent systems
- Act as a go-to resource for process clarity, data accuracy, and operational questions
Benefits
- Medical, dental, and vision coverage with multiple plan options
- Health Savings Account (HSA) or Flexible Spending Account (FSA)
- Company-paid life insurance, AD&D, and disability coverage
- 401(k) with company match (Roth and Traditional options)
- Team-based incentive opportunities and recognition programs
- Generous paid time off, plus at least 10 paid holidays
- Annual “Savantiversary” day
- Summer Hours (shorter work weeks during the summer)
- Parental leave, personal leave, and other life-event support
- Employee Assistance Program (EAP)
- Wellness reimbursements (e.g., gym memberships)
- Flexible “Dress for Your Day” approach
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
