Talent Coordinator

Baird•Chicago, IL

2d•$55,000 - $80,000•Hybrid

About The Position

A Talent Coordinator (TC) plays a key role in supporting the Director of Talent across onboarding, performance management, and associate development initiatives that promote a culture of growth. As the primary point of contact for new hires, this role ensures a seamless and welcoming onboarding experience through clear communication and well-coordinated orientation activities. The TC also supports biannual performance review cycles through management of the review system and partners with Talent Development Coaches to deliver training programs. This is a unique opportunity to contribute to both talent management and development efforts while supporting broader business priorities. The ideal candidate is detail-oriented, proactive, and committed to delivering an exceptional experience for candidates and internal stakeholders, all within a firm known for its strong culture and long-standing recognition as a top place to work. This position offers flexibility to work Tuesday, Wednesday and Thursday in the Milwaukee, Chicago, or Charlotte office and Monday and Friday remote.

Requirements

Ability to handle confidential information with discretion and professionalism
Attention to detail and proactive problem-solving skills
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities, deadlines, and workflows with strong follow-through
Strong customer service mindset and commitment to creating a positive employee experience
Comfort learning and using HR systems, reporting tools, and Microsoft Office applications
Flexibility and adaptability in a fast-paced, evolving environment
Ability to identify process gaps, recommend improvements, and support continuous improvement efforts
Bachelor's degree in Human Resources, Business, or related field, or equivalent work experience
Minimum of 2 years of experience in an administrative support, human resources, talent, or people operations role

Nice To Haves

Prior onboarding experience, such as experience as a Human Resources Assistant
Proficiency with Microsoft Office Suite
Experience with CRM systems (such as Salesforce)
Experience with performance management tools (such as Lattice)

Responsibilities

Serve as the primary point of contact for new hires throughout the onboarding process, including pre-start communication, first-day instructions, orientation activities, and ensuring a smooth transition.
Partner with Operations Managers and Supervisors to customize new hire checklists, manage new hire introduction meetings and schedules, and coordinate Workday training assignments.
Ensure data accuracy and consistency in new hire reports, including start dates, position details, locations, onboarding status, and related tracking information.
Align with the Operations Specialist to coordinate IT setup, equipment deployment, office logistics, badges, new hire swag, and other onboarding needs.
Launch and track new hire surveys to gather feedback, identify pain points, and continuously improve the onboarding experience.
Help coordinate the mid-year and end-year performance review process in Lattice, including initiating communications, tracking utilization and progress, and supporting cycle closeout.
Document offer outcomes and support onboarding and offboarding tracking through the appropriate Teams chat and Excel tracker to maintain accuracy, efficiency, and timeliness.
Coordinate interview schedules and logistics between hiring managers and recruiters, and maintain candidate profiles and interview tracking forms.
Collaborate with Talent Development teams to schedule virtual and in-person training sessions and workshops, ensuring logistics and communications are handled efficiently.
Perform additional administrative and talent support tasks as needed to support the Director of Talent and broader business goals.