Talent Operations Coordinator

Machina Labs • Los Angeles, CA

3h • $88,400 - $117,000

About The Position

Machina Labs is seeking an experienced Talent Operations Coordinator to join their growing Talent team. This role is crucial for building the recruiting infrastructure needed for the company's next phase of growth. The position involves two main responsibilities: ensuring an exceptional candidate experience through interview coordination and contributing to the development of systems, processes, and tools to enhance recruiting effectiveness and scalability. The coordinator will manage interview scheduling and candidate logistics, document and improve recruiting processes, optimize the Applicant Tracking System (ATS) and other recruiting technologies, maintain data quality and workflows, and assist hiring teams in adopting new tools and practices. The ideal candidate will have prior experience in a fast-paced recruiting environment and a clear understanding of what constitutes a great recruiting process.

Requirements

• 4+ years of experience in recruiting coordination, recruiting operations, talent operations, or a similar role.
• Experience supporting a high-volume or highly technical recruiting organization in a high-growth startup or similarly fast-paced environment.
• Strong experience working within an ATS and an understanding of recruiting workflows, data hygiene, and system administration.
• Demonstrated experience improving recruiting processes, documenting workflows, or helping implement new tools and ways of working.
• Exceptional organization and attention to detail, with the ability to manage complex scheduling and competing priorities.
• Strong judgment and the ability to independently troubleshoot problems and determine the best path forward.
• A process-oriented mindset and a natural instinct to ask how something can be made simpler, faster, or more effective.
• A high degree of ownership and comfort operating in an environment where not every process has already been defined.
• High ownership and comfort operating in an environment where processes are still being built.

Nice To Haves

• Experience helping build or scale recruiting operations at an early-stage company.
• Experience implementing or administering an ATS.
• Experience supporting technical, engineering, or manufacturing recruiting.

Responsibilities

• Own complex interview scheduling and coordination across multiple recruiters, hiring teams, and roles.
• Coordinate candidate travel, onsite logistics, interview days, and other details that contribute to a high-quality candidate experience.
• Serve as a trusted point of contact for candidates throughout the interview process, ensuring communication is timely, thoughtful, and clear.
• Partner closely with recruiters and hiring managers to anticipate scheduling challenges, resolve issues quickly, and keep hiring processes moving.
• Continuously look for opportunities to improve the candidate and interviewer experience.
• Document, build, and continuously refine scalable recruiting processes, SOPs, templates, and frameworks that balance speed, consistency, and candidate experience.
• Own and optimize the day-to-day administration of our ATS and broader recruiting technology stack, including workflows, templates, job setup, user access, system hygiene, and data integrity.
• Identify process bottlenecks and recurring friction for recruiters, hiring managers, and interviewers and help design practical solutions.
• Support the rollout and adoption of new recruiting tools, processes, and workflows through clear documentation, training, and change management.
• Maintain job postings and ensure roles and recruiting information remain accurate across internal and external systems.

Benefits

• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this role. Duties and responsibilities may change based on business needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed