Talent Coordinator

Hillpointe•Winter Park, FL

About The Position

The Talent Coordinator is a critical support resource responsible for ensuring a seamless hiring process, delivering an exceptional candidate experience, and helping Hillpointe meet its talent growth objectives. This role requires someone who thrives in a fast-paced environment, communicates proactively, and demonstrates exceptional attention to detail and organizational skills.

Requirements

High School Diploma or GED required.
Strong proficiency in MS Excel, Word, and Outlook highly preferred.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Strong attention to detail and accuracy in all tasks.
Excellent verbal and written communication skills; ability to keep stakeholders informed.
Previous recruiting, HR, or administrative experience required.
Experience with Applicant Tracking Systems (ATS), preferably Greenhouse.
Ability to work independently and as part of a collaborative team in a fast-paced environment.

Responsibilities

Serve as a primary point of contact for hiring managers, providing clear, timely, and proactive communication throughout the recruiting process.
Monitor and manage Hillpointe’s recruiting email inbox, ensuring all inquiries are addressed promptly and accurately.
Process Job Request Forms and Onboarding Request Forms with precision and attention to detail.
Manage requisitions and workflows in the Applicant Tracking System (Greenhouse), ensuring data integrity and timely updates.
Oversee job postings and implement workflow changes in ATS as needed.
Coordinate and track pre-employment psychometric surveys, ensuring accurate distribution and follow-up.
Prepare offer letters to hired candidates.
Create and manage recruiting content (e.g., Canva posts) to promote open positions.
Generate and maintain accurate recruiting reports and dashboards.
Maintain organized records and documentation for compliance and reporting purposes.
Support scheduling interviews and ensure timely communication with candidates and hiring managers.
Work closely with HR and the onboarding team to ensure a smooth transition for new hires.
Support creating job descriptions for new and existing roles.
Collaborate closely with the Talent Acquisition Manager to align recruiting strategies and priorities.
Cross-train and provide backup support to the Recruiting team, contributing to overall department efficiency.