Talent Acquisition Specialist/Administrative Assistant

CTIS•Rockville, MD

About The Position

The Talent Acquisition/Administrative Support Specialist is a hybrid role in Talent Acquisition and Administrative Support. This position plays a critical role in supporting CTIS’s growth by owning end-to-end recruiting activities and assisting in procurement. The role is hands-on, requiring close collaboration with hiring managers, staffing partners, and internal stakeholders. The position supports delivery readiness (TA) and is designed to evolve as business needs expand.

Requirements

Bachelor’s degree in a business-related field or equivalent experience required.
Minimum of 3+ years of combined Talent Acquisition or related experience, including technical or federal recruiting experience.
Strong familiarity with ATS platforms; iCIMS/ADP experience strongly preferred.
Strong organizational, communication, and stakeholder management skills.
Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent written and verbal communication skills.
Strong problem-solving and critical-thinking skills.
Ability to work under pressure and manage multiple priorities.
Ability to work independently in a fast-paced, multi-functional environment.
Interest in continued professional growth across Talent Acquisition

Responsibilities

Manage end-to-end Talent Acquisition activities from hiring request intake through candidate selection and offer acceptance.
Perform advanced passive sourcing for technical, cleared, corporate, and proposal-related roles using LinkedIn Recruiter, Boolean search, referrals, and internal pipelines.
Partner with hiring managers to define requirements, align expectations, and assess candidate qualifications.
Screen, coordinate and oversee the interview process, including in-person interviews, technical panels, and final-round discussions.
Maintain consistent and professional communication with candidates throughout the hiring lifecycle.
Work with external staffing partners and recruiting agencies to support sourcing, candidate submissions, and interview coordination as needed.
Conduct contingent recruiting for Proposals
Administer and maintain iCIMS including postings, workflows, and scheduling.
Ensure data accuracy and compliance.
Maintain audit-ready recruiting documentation.
Generate recruiting and hiring reports to support leadership visibility and proposal efforts.
Track and maintain records of POs and support timely processing and approvals in coordination with internal teams and vendors.
Coordinate contract-related purchase orders and billable requirements.
Provide daily administrative support, including but not limited to onboarding setup, facilities and coordination of meetings and events.