Talent Acquisition Administrative Coordinator

Vancity • Vancouver, BC

5d • CA$55,300 - CA$71,500 • Hybrid

About The Position

As a Talent Acquisition Administrative Coordinator, you will play a critical role in supporting the end-to-end recruitment lifecycle by partnering with Talent Acquisition Specialists and hiring managers to ensure a seamless hiring experience. You will proactively manage recruitment administration, support hiring managers and candidates throughout the recruitment journey, and act as a subject matter expert in recruitment systems. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and is passionate about delivering exceptional candidate and client experiences while continuously improving processes. This is a Full-Time, Temporary role based at our Vancity head office and will report directly to the Senior Manager, Talent Acquisition. While this position provides a hybrid work arrangement, you will be expected to be on-site for events and business demands.

Requirements

• 2–4 years of experience in recruitment coordination, HR administration, or talent acquisition support
• Experience supporting full-cycle recruitment processes, including job postings, offers, and onboarding administration
• Strong knowledge of Applicant Tracking Systems (ATS) and HRIS platforms, with the ability to support and educate others
• Demonstrated experience managing high-volume administrative tasks and multiple priorities simultaneously
• Excellent organizational skills with high attention to detail and accuracy
• Strong communication and interpersonal skills, with the ability to support both candidates and internal stakeholders
• Knowledge of HR policies, employment practices, and recruitment processes

Nice To Haves

• Post-secondary education in Human Resources, Business Administration, or a related field
• Experience supporting large-scale or high-volume recruitment projects
• Familiarity with recruitment reporting and metrics analysis
• Exposure to process improvement or automation initiatives

Responsibilities

• Supporting the full recruitment lifecycle by coordinating job postings, offer letters, background checks, and new hire documentation
• Managing recruitment documentation and maintaining accurate, up-to-date policies, procedures, templates, and training materials
• Acting as the first point of contact for hiring leaders and maintaining recruitment request intake processes to ensure accuracy and completeness
• Creating and updating marketable job postings to attract high-quality talent
• Supporting candidates through the recruitment process and delivering exceptional candidate experience
• Partnering with internal stakeholders such as HR Consultants, People Services, and FP&A teams to ensure smooth onboarding and internal transitions
• Managing high-volume recruitment projects and ensuring timelines are met for hiring initiatives
• Producing and delivering recruitment metrics and reporting to support business decision-making
• Researching and recommending process improvements, including automation opportunities to improve efficiency
• Providing guidance to leaders on recruitment processes, systems (ATS/HRIS), and related policies and procedures

Benefits

• Competitive rewards and benefits
• Flexible benefit packages that can be tailored annually to meet evolving needs
• 3-4 weeks of vacation per year, with additional days earned over time
• 2 extra stat holidays, plus care days for personal or family illness
• Health and dental benefits begin on your hire date, with three levels of coverage to choose from
• Defined Benefit Pension

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree