Talent Acquisition & Onboarding Coordinator

Imagine Orthodontic Studio•Temple Terrace, FL

9h•$20 - $23

About The Position

Imagine Orthodontic Studios is looking for a high-energy, detail-oriented Talent Acquisition & Onboarding Coordinator to serve as the essential administrative and programmatic engine of our HR team. In this role, you will provide vital logistical support to both recruitment and HR departments to ensure smooth hiring workflows. You will play a key role in delivering a warm, structured, and compliant onboarding experience for new team members while supporting our multi-site clinical operations.

Requirements

High School diploma or equivalent required
1–3 years in administrative support, coordinator, or HR/recruiting assistant roles.
Proficiency with MS Office (Word, Excel, Outlook) or Google Workspace.
Excellent group presentation and facilitation abilities
Laser-focused attention to detail
Friendly and clear communication

Nice To Haves

Associate’s or Bachelor’s degree in HR or Business preferred.
Onboarding or training schedule coordination experience is a plus.
Experience with ATS or HRIS software preferred.

Responsibilities

Design, build, and continuously refine the administrative framework, checklists, and templates for the onboarding program to drive high retention and rapid time-to-productivity.
Lead engaging onboarding sessions, introducing new hires to the company’s mission, core values, internal policies, and performance expectations.
Partner with IT, Operations, and Clinical Training teams to ensure all equipment, systems access, and training materials are set up prior to day one.
Build and execute a structured check-in process at the 30, 60, and 90-day marks to gauge new hire satisfaction, address concerns, and report insights to leadership.
Post approved job openings across our ATS, website, and job boards (Indeed, LinkedIn, etc.).
Conduct initial resume screenings against set criteria and route qualified candidates to hiring managers.
Schedule and coordinate phone, virtual, and in-person interviews.
Serve as the primary candidate point of contact for updates, directions, and instructions.
Generate standard offer letters with approved compensation data.
Initiate and track candidate pre-employment background checks, reference checks, and license verifications.
Maintain clean, real-time candidate data and status updates in the ATS.
Create digital employee files and ensure compliance with I-9s, tax forms, and day-one documentation.