Talent Acquisition Coordinator

Expeditors • Brisbane, CA

6d • Onsite

About The Position

The Talent Acquisition Coordinator supports the district’s full-cycle recruiting and talent acquisition activities, from workforce planning and job posting through candidate selection and pre-boarding. The coordinator partners closely with hiring managers and reports directly to the Employee Development Manager to attract, assess, and secure qualified talent while delivering a consistent and professional candidate experience. The role also helps maintain recruiting data, strengthen talent pipelines, support employment branding, and ensure recruiting practices align with company policies and applicable requirements.

Requirements

• Professional written and verbal communication skills
• Strong listening and interpersonal skills
• Candidate-focused service mindset
• Organization, prioritization, and attention to detail
• Ability to manage multiple open positions and deadlines
• Sound judgment, discretion, and confidentiality
• Collaboration and relationship-building skills
• Adaptability and problem solving
• Interview scheduling, coordination, and facilitation
• Candidate sourcing and resume-screening skills
• Ability to interpret recruiting data and prepare status updates
• English language proficiency
• Global logistics industry knowledge preferred
• Good computer skills (e.g., MS Excel, MS Word, MS PowerPoint)
• Experience with an applicant tracking system; SmartRecruiters experience preferred
• Recruiting, human resources, staffing coordination, or administrative experience preferred
• Working knowledge of structured interviewing, candidate selection, and applicable employment practices preferred
• Strong understanding of software development principles.
• Experience with automation platforms such as Power Automate.
• Experience with Microsoft Copilot and M365 technologies.
• Familiarity with data structures, APIs, integrations, and system architecture.
• Basic understanding of AI, machine learning, LLMs, and prompt engineering.
• Ability to troubleshoot technical issues independently.
• Strong analytical and problem-solving abilities.
• Ability to understand complex operational processes.
• Experience translating business requirements into technical solutions.
• Excellent communication and stakeholder management skills.

Nice To Haves

• Experience developing automations, applications, or digital solutions.
• Experience leading cross-functional projects.
• Experience working in operations, logistics, finance, or enterprise shared services environments.
• Certifications in Microsoft Power Platform, Azure AI, Microsoft Copilot, or related technologies.

Responsibilities

• Manages the SmartRecruiters process from job requisition and posting through candidate disposition and job advertisement closure.
• Partners with the Employee Development Manager and hiring managers to clarify staffing needs, role requirements, selection criteria, and recruiting timelines.
• Drafts and posts clear, accurate, and engaging job advertisements using approved job descriptions and employment-branding standards.
• Proactively sources candidates through internal talent pools, referrals, career sites, professional networks, recruiting events, and other approved channels.
• Reviews applications and resumes, conducts initial screening interviews, and presents qualified candidate slates to hiring managers.
• Coordinates interviews, assessments, candidate communications, scheduling, and interview-team logistics from beginning to end.
• Provides hiring managers with interview guides, selection tools, and process support to promote consistent and effective candidate evaluation.
• Conducts interviews as requested and supports structured, job-related selection practices.
• Maintains timely, professional communication with candidates and ensures a positive candidate experience throughout the recruiting process.
• Coordinates offer-preparation activities, required approvals, pre-employment steps, and handoff to onboarding stakeholders.
• Builds and maintains talent pipelines for recurring, high-volume, and hard-to-fill positions.
• Supports university, community, referral, internship, and recruiting-event strategies based on district hiring needs.
• Tracks recruiting activity and metrics, including applicant flow, time to fill, source effectiveness, offer acceptance, and open-position status.
• Maintains accurate recruiting records and protects candidate confidentiality in accordance with company policy and applicable requirements.
• Identifies opportunities to improve recruiting workflows, tools, templates, candidate outreach, and hiring-manager service.
• Partners with the Employee Development Manager to support workforce planning, internal mobility, succession pipelines, and inclusive access to career opportunities.
• Coordinates a smooth transition from accepted offer to pre-boarding and onboarding, ensuring information is provided timely to the appropriate stakeholders.

Benefits

• Paid Vacation (first year prorated based off month of hire then eligible for 15 days)
• Holidays (10)
• Flexible Days (2)
• Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)
• 401(k) Retirement Savings Plan with employer match
• Employee Stock Purchase Plan (ESPP)
• Medical, Prescription Drug, Dental & Vision Coverage
• Health Savings Account (HSA)
• Life and Disability Insurance
• Paid Parental Leave (additional eligibility criteria)
• Dependent Care Flexible Spending Account (DC FSA)
• Commuter Benefit
• Employee Assistance Program (EAP)
• Learning & Development Program
• Educational Assistance and Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed