Talent Acquisition Coordinator - Hybrid (Albany, NY / Capital Region)

Trinity Health•Albany, NY

17d•$22 - $33•Hybrid

About The Position

The Coordinator, Talent Acquisition assists in the hiring process through the successful pre-boarding of our external candidates & internal transfers by focusing on compliance, candidate experience, & on-time starts. Provides clear communication to candidates about the expectations, timeline, & process getting from offer to start date. Ensures compliance by collecting required pre-hire contingency documents including, but not limited to, background check, employment verification, education verification, I-9 verification, license/certifications verification, or fingerprinting as required by the job description. Utilizes the Applicant Tracking System to transition the candidate forward to hire & ensure accuracy of the employee profile, including adding licenses & years of experience dates. Ensures the personnel file is complete, documents are stored securely, & files are ready for all regulatory audits. Communicates with external hire or internal transfer between the verbal offer & start date, as well provides updates on clearance status to Partner, Talent Acquisition & other stakeholders. Maintains knowledge about positions, required skills, competencies & culture of the unit/organization to appropriately pre-board candidates. Is candidate experience minded while being rigorous with compliance requirements. Maintains a quality collaborative relationship with Partners, TA to ensure excellent candidate experiences.

Requirements

Associate's Degree in Business, Human Resources or a related field
Two (2) years of experience in a Talent Acquisition or an administrative or a customer service support role in a high-volume work environment
Strong communication skills (verbal and written)
Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects.
Knows, understands, incorporates & demonstrates Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.
Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines.

Nice To Haves

Bachelor’s Degree in a related field preferred
Experience using Workday or similar Applicant Tracking Systems

Responsibilities

Assists in the hiring process through the successful pre-boarding of external candidates & internal transfers.
Focuses on compliance, candidate experience, & on-time starts.
Provides clear communication to candidates about expectations, timeline, & process from offer to start date.
Ensures compliance by collecting required pre-hire contingency documents (background check, employment verification, education verification, I-9 verification, license/certifications verification, fingerprinting).
Utilizes the Applicant Tracking System to transition candidates to hire & ensure accuracy of employee profiles, including licenses & years of experience dates.
Ensures personnel files are complete, documents are stored securely, & files are ready for regulatory audits.
Communicates with external hires or internal transfers between verbal offer & start date.
Provides updates on clearance status to Partner, Talent Acquisition & other stakeholders.
Maintains knowledge about positions, required skills, competencies & culture of the unit/organization to appropriately pre-board candidates.
Maintains a quality collaborative relationship with Partners, TA to ensure excellent candidate experiences.
Coordinates operational, technical and/or clerical support services that enhance or improve coordination, preparation & flow of the department process & core work.
Plans & organizes workflows & prioritizes customers’ needs.
Creates & maintains procedural standards & records as appropriate for role.
Utilizes multiple system applications for data collection & management to ensure compliance, auditing & reporting standards are met for all new hires & internal transfers.
Incorporates basic knowledge of TH policies, practices & processes to ensure quality, confidentiality & safety are prioritized.
Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.
Collaborates on performance improvement activities as indicated by outcomes in program efficiency & candidate/colleague experience.
Employs effective & respectful written, verbal & nonverbal communications.
Develops an environment of mutual confidence & trust through collaborative relationships.
Effectively communicates goals, standards, program expectations, service performance & how the work serves Trinity Health objectives.
Proactively recognizes, addresses &/or escalates organizational, operational, or team conflicts.
Performs work in a caring, collaborative & safe manner that complies with regulatory standards.
Maintains a safe, functional & organized workspace environment.
Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve assigned commitments, experiences & quality standards.
Accountable for continuous role-based self-development & leadership growth.
Supports the professional growth of team members.
Self-monitors & initiates corrections and/or seeks assistance or guidance when needed.
Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practice.