Talent Acquisition Coordinator

Airlock Digital•San Francisco, CA

2d•Remote

About The Position

Airlock Digital is seeking an exceptional Talent Acquisition Coordinator to be the operational backbone of their recruiting function. This role goes beyond coordination, serving as a Greenhouse expert responsible for reporting, driving process rigor, and enabling both TA and hiring leaders to operate more effectively. The coordinator will be a critical partner to recruiters, hiring managers, and candidates, ensuring the hiring process runs with precision, speed, and care. This is a high-ownership role for someone who thrives in fast-paced environments, takes pride in flawless execution, and understands that candidate experience is a direct reflection of the brand. The individual will be the connective tissue of the TA team, keeping pipelines moving, data clean, systems optimized, and stakeholders informed.

Requirements

2-3+ years of experience in recruiting coordination, TA operations, or similar role in a high-growth environment.
Strong expertise in Greenhouse (ATS) including: Scheduling workflows, Pipeline management, Custom reporting and dashboards, Data integrity best practices.
Experience building reports and using data to drive insights and decisions.
Proven ability to manage high volume and competing priorities with speed and accuracy.
Experience training or enabling stakeholders (recruiters, hiring managers, or teams) on tools and processes.
Excellent written and verbal communication skills across all levels, including senior stakeholders.
Highly organized with exceptional attention to detail and strong judgment with confidential information.
Comfortable working in a fast-paced, evolving environment with ambiguity.
Proactive, resourceful, and solutions-oriented mindset.

Responsibilities

Serve as the Greenhouse (ATS) expert across the organization.
Build and maintain custom reports and dashboards to provide insights into pipeline health, hiring velocity, and recruiter performance.
Ensure data integrity and accuracy at scale—clean data is non-negotiable.
Optimize workflows, templates, and system configurations to improve efficiency and consistency.
Partner with leadership to deliver reporting that supports data-driven hiring decisions.
Train recruiters and hiring managers on Greenhouse best practices, workflows, and interview processes.
Create documentation and scalable resources to improve adoption and consistency.
Act as the go-to resource for system questions, troubleshooting, and process guidance.
Support end-to-end interview coordination, managing complex scheduling across time zones and functions.
Serve as the primary point of contact for candidates, delivering a white-glove, high-touch experience.
Ensure every interaction is clear, timely, and reflective of company standards.
Proactively anticipate and resolve scheduling conflicts and logistical challenges.
Manage candidate flow and pipeline movement within Greenhouse with real-time updates and precision.
Partner with recruiters and hiring managers to ensure feedback is captured promptly and processes move forward efficiently.
Identify bottlenecks, flag gaps, and continuously improve workflows and processes.
Support broader TA operations, projects, and initiatives as needed.