Talent Acquisition Coordinator

Encore Fire Protection • Pawtucket, RI

9h • Hybrid

About The Position

The Talent Acquisition Coordinator is an entry-level role that serves as the backbone of the Talent Acquisition team. This position is responsible for the administrative coordination that keeps the hiring process moving, including reviewing resumes, scheduling interviews, tracking feedback, sending offers, and ensuring all details are managed. The role supports Talent Acquisition Specialists to streamline their work, enhance their impact, and ensure a positive candidate experience.

Requirements

• Previous experience or an internship in recruiting, HR, or administrative support a plus
• Strong organization and multitasking skills, and a knack for keeping everything on track
• Excellent written and verbal communication
• Ability to juggle multiple priorities in a fast-paced environment
• A natural curiosity about people and what motivates them
• Positive attitude, flexibility, and a true team mindset
• Tech-savvy and eager to learn new tools and systems
• Bachelor's degree in Human Resources, Business, or a related field, or equivalent experience supporting recruiting teams.
• 1 to 2 years of experience in Talent Acquisition coordination, recruiting operations, or high-volume scheduling support.
• Coordinated interviews end-to-end, including calendar management, confirmations, reschedules, and candidate communication.
• Highly organized, detail-driven, and able to juggle multiple open roles, deadlines, and hiring manager priorities.
• Comfortable working in an ATS and related tools (for example iCIMS, Greenhouse, or similar).

Responsibilities

• Coordinate and schedule interviews across departments and locations.
• Review and process incoming applications in our ATS.
• Communicate directly with candidates to provide updates throughout the process.
• Log hiring manager feedback and send out same-day interview recaps.
• Support offers, background checks, and onboarding prep to ensure a smooth transition to our Employee Experience team.
• Keep candidate records and communication organized and up to date.
• Jump in on special projects, reporting, and process improvements as needed.
• Be a force multiplier for the Talent team by helping them stay ahead of deadlines and focused on building strong relationships.

Benefits

• Competitive Salary
• Performance-based bonuses
• Comprehensive medical, dental, and vision coverage
• Participation in our Fidelity 401(k) plan with a company match
• Company-paid life insurance policy of $50,000

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees