Talent Acquisition Coordinator - JobID-0014

Innovative Defense Technologies•Arlington, VA

1d•Hybrid

About The Position

Innovative Defense Technologies (IDT), a leading defense technology company, is seeking a Talent Acquisition Coordinator to be part of our Human Resources team and based out of our Arlington, VA location. The Talent Acquisition Coordinator will support full-cycle recruiting operations and play a critical role in delivering a seamless and efficient hiring process. This individual will partner closely with recruiters, hiring managers, and HR stakeholders to ensure timely coordination of interviews, candidate communications, and onboarding activities. This role requires strong organizational skills, attention to detail, and the ability to operate in a fast-paced, high-growth environment. Clearance & Location Requirements: All applicants must be able to obtain/maintain an active U.S. Security Clearance This is an on-site position. Requiring at least 2-3 days in office, based out of our Arlington, VA location.

Requirements

Bachelor’s degree in Human Resources, or a related field, or equivalent full-time professional experience
0–2 years of full-time professional experience in administrative support, recruiting coordination, or HR support
Ability to travel up to 10% of the time as needed
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational skills with high attention to detail and ability to manage multiple priorities
Strong interpersonal and communication skills, with a customer-service-oriented mindset
Ability to handle sensitive and confidential information with discretion
Demonstrated sense of urgency and ability to operate effectively in a fast-paced environment

Nice To Haves

Previous experience in talent acquisition, recruiting coordination, or HR support
Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms
Experience working with SharePoint or similar document management systems
SHRM certification or active membership
Demonstrated proactive mindset with a focus on continuous improvement

Responsibilities

Coordinate Interview Logistics: Schedule and manage candidate interviews across multiple stakeholders, ensuring a seamless and positive candidate experience.
Support Recruiting Operations: Post job descriptions in the ATS and external platforms, track candidate progress, and maintain accurate recruiting data.
Maintain Documentation & Compliance: Collect, organize, and file candidate documentation, including reference checks and I-9 processing, ensuring compliance with internal and regulatory requirements.
Partner Across Stakeholders: Collaborate with recruiters, hiring managers, and HR to support hiring needs across multiple offices and business areas.
Manage Recruiting Systems & Tools: Update and maintain Talent Acquisition materials, templates, and documentation within SharePoint and other systems.
Enhance Candidate Experience: Provide responsive, professional communication to candidates throughout the recruitment lifecycle.
Drive Operational Efficiency: Proactively identify opportunities to improve recruiting processes, reduce bottlenecks, and enhance overall team effectiveness.