Talent Acquisition Coordinator, Pacific Region

Hub International Insurance•Sacramento, CA

About The Position

About HUB: In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the worlds' largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected-through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad, deep and one-of -a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community. The Opportunity: The primary focus of the Talent Acquisition Coordinator (TAC) is to support the HUB Pacific Region Talent Acquisition team in all phases of the recruitment life cycle. The TAC will be responsible for providing scheduling and administrative support to the recruiting team, as well as building relationships with candidates and hiring managers. This position is instrumental in effectively driving recruitment processes, providing a seamless candidate and hiring team experience, and adhering to company policies and compliance regulations.

Requirements

Bachelor’s degree or equivalent industry experience preferred
Minimum of 1-2+ years’ experience in a coordinator role supporting an HR or Recruiting team is preferred
Must be able to work autonomously but be team-oriented, collaborative, and flexible as we shift responsibilities to best support a rapidly growing organization
Customer-focused with exceptional organizational skills, communication and follow-up skills, strong attention to detail
Excellent attention to detail to ensure accuracy and reliability in data analysis and reporting.
Strong proficiency with Microsoft Office, particularly Excel and Outlook
LinkedIn, Workday, Indeed Resume, and Handshake experience are a plus but not required
Ability to travel occasionally as needed for training, team meetings, etc. (less than 10%)

Nice To Haves

Must love recruiting! Ideally possesses a strong interest in aligning HUB’s mission with recruitment best practices
Strong organizational and time management skills to handle multiple competing and deadlines efficiently
Excellent communication and interpersonal abilities
Attention to detail and accuracy in managing data, scheduling, and compliance-related tasks
Proficiency with recruiting tools and technology, including HRIS (e.g., Workday), ATS platforms, and Microsoft Office Suite
Collaborative mindset to work closely with stakeholders across functions
Adherence to company guidelines and regulatory requirements
Customer-focused approach to deliver a positive recruitment experience
Adaptability and problem-solving skills to navigate evolving priorities and contribute to process improvements

Responsibilities

Assist the Talent Acquisition (TA) team with coordination and administrative tasks: scheduling interviews, sharing assessment results, following up with hiring managers and candidates, reporting/tracking, and ad hoc tasks as assigned
Manage the internal HRIS (Workday) and CRM (Phenom), including creating requisitions, monitoring candidate applications, data entry, reporting, offer letters, and onboarding
Manage additional recruiting platforms, as needed (Indeed, LinkedIn, Handshake, etc.)
Monitor background checks and manage the onboarding process for new hires
Maintain weekly reporting of recruiting activity and performance for the Super Region
Assist with tracking recruitment efforts, requisitions, and additional reporting in Excel, as needed
Collaborate with the recruiting team and interact with candidates and hiring managers to provide white-glove service
Work in partnership with TA Operations to ensure processes comply with company policies, regulatory requirements, and established objectives, maintaining consistency and adherence to best practices across all recruitment activities

Benefits

Competitive salaries and benefits offerings
Medical/dental/vision insurance and voluntary insurance options
Health Savings Account funding
401k matching program
Company paid Life and Short-Term Disability Plans
Supplemental Life and Long-Term Disability Options
Comprehensive Wellness Program
Paid Parental Leave
Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off
Great work/life balance, because that’s important for all of us!
Focus on creating a meaningful environment through employee engagement events
The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!
Growth potential - HUB is constantly growing and so can your career!
A rewarding career that helps local businesses in the community
Strong community support and involvement through HUB Gives our charity and volunteer platform.