Talent Acquisition Coordinator

AEG Vision•Dallas, TX

About The Position

The Talent Acquisition Coordinator will be responsible for supporting the recruitment and onboarding process by assisting with administrative tasks and ensuring a smooth candidate experience. The ideal candidate will be detail oriented, have excellent communication skills, be able to prioritize tasks effectively, and work well in a fast-paced environment. This role is essential to creating a smooth and positive hiring experience. A great coordinator reduces time-to-hire, improves candidate satisfaction, keeps hiring teams organized, and ensures the Talent Acquisition function runs efficiently.

Requirements

1–3 years of experience in a Recruiting, HR, or administrative coordination role (TA environment preferred)
Ability to work in a fast-paced environment and adapt to shifting priorities
Strong organizational and time-management skills with the ability to handle competing priorities
High attention to detail and accuracy in scheduling, documentation, and data entry
Excellent interpersonal and customer service skills
Strong understanding of HIPAA and other relevant laws
Ability to maintain confidentiality and professionalism
Strong communication skills (verbal and written)
Able to be a self-starter and maintain a positive attitude with willingness to grow
If local to Dallas, would come into the office 1 day a week

Nice To Haves

Experience with Excel and Smartsheet’s is a plus
Experience using an ATS is a plus

Responsibilities

Track candidate information and update applicant tracking system (ATS) accordingly
Prepare offer letters, initiate background checks, and support pre-employment tasks as directed
Assist in management of contractor and external employee processes
Maintain meticulous records to support compliance, including I-9 documentation, hiring workflows, and audit readiness
Assist with recruiting reports, metrics, dashboards, and tracking projects as needed.
Ensure job postings are accurate, current, and compliant across job boards and career sites
Provide administrative support to the recruiting team as needed
Partner closely with recruiters, HR, hiring managers, and cross-functional teams to ensure a consistent and high-quality hiring process
Ensure confidentiality and appropriate handling of candidate information
Participate in TA meetings, planning sessions, and process improvement initiatives
Other duties as assigned by the Manager