Talent Acquisition Coordinator

MasTec Industrial • Centennial, CO

3d • Remote

About The Position

We’re seeking a proactive and self-sufficient Talent Acquisition Coordinator to lead our preboarding process - an essential function that impacts every incoming hire in our Industrial Construction market sector. You'll also support candidate marketing processes and project setup processes. This role is central to our hiring success and demands ownership, initiative, and precision. As a key member of the Talent Acquisition Team, you’ll manage critical tasks across the hiring and onboarding lifecycle, ensuring a seamless experience for recruiters, supervisors, and new hires. You’ll thrive in a fast-paced, collaborative environment where your ability to anticipate needs and solve problems makes a direct impact. If you're tech-savvy, a strong communicator, and passionate about delivering a best-in-class onboarding experience, we want to meet you. This is a remote position based anywhere in the continental United States. Travel is not required for this role.

Requirements

• Associates degree in Business Management, Human Resources or related field preferred
• Minimum of three years experience in recruiting, human resources, or onboarding support position
• One year experience working with an Applicant Tracking or HR Information System
• Capable of handling extremely confidential and sensitive information
• Self-starter with a curious mindset, capable of quickly assessing situations and people
• Collaborative team player with an attention to detail whose instinct is to ask open-ended questions and for follow-up details as needed
• Advanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the business
• Ability to practice agility, changing focus quickly between projects
• High level of time management and organizational skills
• Ability to learn and be coached, following process and compliance guidelines

Responsibilities

• Provide support for our hiring, preboarding, and onboarding processes. Partner with the Talent Acquisition team, hiring managers, vendors, and other internal stakeholders and new hires to ensure data accuracy and a high-quality experience.
• Administer the pre-employment screening process (background check and drug screening) and related hiring documentation, ensuring deadlines are met.
• Assign new hire onboarding paperwork to ensure timely completion.
• Initiates and monitors pre-boarding processes, partnering with IT as needed to ensure equipment is delivered timely to the correct locations.
• Keep tracking spreadsheets, iCIMS system fields, or other areas to document appropriate status and progress.
• Coordinate travel in partnership with the travel department for interviews and new hires as needed.
• Send pre-employment screening and start-date confirmation emails to new hires and hiring managers.
• Act as liaison for any preboarding-related support questions.
• Support project setup administrative processes, including documentation for recruiting team and candidate support (project documentation and communication template setup).
• Support recruitment and candidate engagement activities. Support career event registration, CRM event setup and tracking, and other continuous outreach activities.
• Collaborate with the marketing team and internal stakeholders to create internal and external recruitment announcements and related campaigns as needed.
• Assist with general customer service and support, managing email inboxes daily.
• As time allows, support and backup for the talent team, assisting with scheduling interviews as needed. Deliver exceptional customer service and maintain high-quality communication with hiring managers and candidates.
• As needed, assist leadership with projects, research, reporting, data cleanup, and general administrative duties. Provide support for meetings, including presentation creation, scheduling, or facilitation assistance.
• Other duties as assigned.

Benefits

• Compensation $50,000-$65,000 / year, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program
• Short and long-term disability
• Life insurance
• Accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree