Talent Acquisition Coordinator (req-298)

CATHEXIS•Tysons, VA

21h•Hybrid

About The Position

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence. We are seeking an experienced and detail-oriented Talent Acquisition Coordinator to join our growing Talent Acquisition team. Reporting to the Director, Talent Acquisition, the Coordinator provides operational support across the full recruiting lifecycle — from sourcing and interview scheduling to applicant tracking system administration and candidate experience — in support of a high-volume recruiting function serving federal government clients. The ideal candidate operates with a high degree of independence and sound judgment, thrives in a fast-moving environment, anticipates the needs of recruiters and hiring managers, and takes pride in flawless recruiting operations and a professional candidate experience. This is a Hybrid position with a minimum of 3 days a week in the Tysons, VA office.

Requirements

2+ years of recruiting coordination, talent acquisition support, or HR operations experience, preferably in a high-volume environment.
Hands-on experience with an Applicant Tracking System, including requisition management, candidate dispositioning, and reporting.
Demonstrated ability to independently manage complex, multi-stakeholder interview scheduling.
Strong organizational skills with the ability to manage competing priorities and deadlines with minimal oversight.
Excellent written and verbal communication skills and a high standard of professionalism.
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
High attention to detail, particularly with data entry and calendar management.
Ability to handle confidential information with discretion.

Nice To Haves

Experience with Workable and/or LinkedIn Recruiter.
Experience in government contracting (GovCon), cleared recruiting, or supporting candidates through security clearance processes.
Experience sourcing candidates and conducting initial resume screens.
Experience improving or documenting recruiting processes, templates, or workflows.
Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).

Responsibilities

Provide day-to-day operational support to Talent Acquisition Specialists across active requisitions.
Assist with preparing requisition intake materials, job postings, and offer documentation.
Track and follow up on outstanding candidate and hiring manager action items.
Support recruiting events, career fairs, and candidate information sessions, including logistics and materials.
Conduct initial candidate sourcing via job boards, LinkedIn, and internal databases against defined search criteria.
Build and refresh candidate pipelines for recurring and high-volume roles.
Perform initial resume screens against minimum qualifications and route qualified candidates to Talent Acquisition Specialists.
Maintain organized sourcing trackers and document outreach activity.
Maintain data integrity in the Applicant Tracking System (ATS), including requisition posting assistance, candidate records, stage movement, and dispositioning.
Assist with metrics preparation for TA leadership.
Support process documentation and help onboard new users to the ATS.
Ensure compliance-related documentation (dispositions, notes, EEO data) is complete and audit-ready.
Independently coordinate phone, video, and onsite interviews across candidates, Talent Acquisition Specialists, and hiring managers.
Send confirmations, calendar invitations, and interview preparation materials.
Serve as a point of contact for candidates throughout the interview process, ensuring timely and professional communication.
Greet and escort onsite candidates as needed.