INTERNAL Talent Acquisition Assistant
About The Position
The Talent Acquisition Assistant is an entry-level, developmental role designed for individuals looking to begin a career in recruiting and human resources. This position provides hands-on experience supporting a fast-paced Talent Acquisition team with a strong focus on communication, coordination, and execution. This role is critical to delivering a responsive, organized, and high-quality candidate experience while supporting recruiters, hiring managers, and internal stakeholders. High performers in this role will have a clear growth path into a Talent Acquisition Coordinator position.
Requirements
- Strong communication skills (written and verbal) with a professional, polished approach
- Highly organized with the ability to manage multiple priorities and deadlines
- Strong attention to detail and follow-through
- Ability to handle sensitive information with confidentiality and professionalism
- Comfortable working in a fast-paced, high-volume environment
- Interest in building a career in Talent Acquisition or Human Resources
Responsibilities
- Schedule phone screens, virtual interviews, and onsite interviews across multiple recruiters and hiring managers
- Manage high-volume recruiting calendars, including interview availability and scheduling changes
- Coordinate interview logistics including confirmations, calendar invites, reminders, and reschedules
- Ensure a seamless scheduling experience for both candidates and internal stakeholders
- Support management of the Recruiting inbox, ensuring all incoming communication is reviewed, prioritized, and responded to in a timely manner
- Route candidate, school, and internal inquiries to the appropriate team members while ensuring follow-up is completed
- Identify urgent or high-impact messages and escalate appropriately
- Pin, organize, and forward critical communications to recruiters and stakeholders
- Draft professional, consistent responses on behalf of the recruiting team when needed
- Ensure no communication is missed, delayed, or left unresolved
- Research and maintain a database of Medical Assistant (MA), Licensed Practical Nurse (LPN), and Nurse Practitioner (NP) programs across target markets
- Build and maintain relationships with school program coordinators, career services, and administrators to support externship and pipeline development
- Coordinate and track externship opportunities, student placements, and outreach activity
- Assist in planning and scheduling school visits, career fairs, and recruiting events
- Maintain organized outreach and event calendars by recruiter and market
- Monitor, route, and respond to externship-related communication and inquiries
- Ensure all outreach efforts are tracked and followed through consistently
- Assist with new hire orientation logistics and preparation to ensure a smooth onboarding process
- Support pre-start communication and documentation collection in partnership with recruiters and HR
- Help coordinate onboarding timelines and communicate updates to internal teams
- Participate in orientation and assist with communication of any changes to stakeholders
- Assist with recruiting reports, metrics tracking, and documentation
- Maintain recruiting trackers, outreach logs, and event calendars
- Support process organization and consistency across the Talent Acquisition team
- Provide general administrative support as needed
- Perform other related duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
