TA Operations Coordinator

Mass General Brigham•Somerville, MA

3d•$20 - $28•Hybrid

About The Position

As one of the final steps before an employee joins Mass General Brigham, the Talent Acquisition Operations Coordinator function plays a critical role in protecting candidates, patients, employees, and MGB by ensuring pre-employment and compliance requirements are completed accurately and in accordance with organizational and regulatory standards. Through careful review, verification, and coordination, the team helps mitigate risk while supporting a safe and positive transition into employment. The Pre-Boarding team manages the activities required before a new hire or internal employee can begin work in a new role. Responsibilities include background checks, employment and education verification, I-9 compliance, licensure review, ensuring occupational health clearances, employment authorization review, and other role-specific requirements. The team partners closely with hiring departments, Human Resources, Occupational Health Services, and other stakeholders to ensure a timely, compliant, and seamless onboarding experience.

Requirements

High School Diploma or Equivalent required
Ability to work independently, prioritize competing responsibilities, and manage a high-volume workload in a fast-paced environment.
Strong organizational and time-management skills, with the ability to consistently meet deadlines and adapt to changing priorities.
Proven ability to communicate proactively, clearly, and professionally with candidates, hiring departments, Human Resources, and other stakeholders.
Exceptional attention to detail and commitment to maintaining compliance with organizational policies and regulatory requirements.
Ability to exercise sound judgment, take initiative, and escalate issues appropriately when needed.
Demonstrated ability to learn and navigate multiple systems and technologies while understanding how business processes interact across platforms.
Strong analytical and problem-solving skills with the ability to identify process gaps, troubleshoot issues, and ensure all required pre-employment activities are completed accurately and timely.

Nice To Haves

Associate's Degree Human Resources Management preferred
Experience in talent acquisition, recruitment coordination, or HR operations. 2-3 years preferred
Knowledge of U.S. employment authorization requirements and documentation, including familiarity with I-9 compliance and employment eligibility verification processes, preferred.