Surgical Scheduler

SEES MANAGEMENT LLC•Nashville, TN

About The Position

The Surgery Scheduler is responsible for coordinating all aspects of surgical scheduling for an ophthalmology practice, ensuring a seamless experience for patients and providers. A Surgery Scheduler is the administrative counterpart to a Surgery Counselor. This role serves as the primary liaison between patients, surgeons, and surgical facilities, managing pre-operative and post-operative appointments, insurance authorizations, and patient education. The Surgical Scheduler plays a critical role in ensuring efficient surgical scheduling and a positive patient experience.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree in healthcare administration or a related field preferred.
Minimum of two years of surgical scheduling experience in healthcare, preferably in ophthalmology.
Advanced proven knowledge of all front desk procedures.
If internal applicant, must qualify for PEC II. Must have a letter of recommendation from someone in leadership within SEES (Manager, Regional Director of Clinical Operations for your region, or Support Center Leadership.)
Completion of at least 10 Qualifying SEES Advancement Credits every 24 months.
Strong understanding of insurance verification, prior authorizations, and billing procedures related to surgical services.
Experience with electronic health records (EHR) systems and practice management software.
Excellent organizational and multitasking skills with attention to detail.
Strong communication and interpersonal skills to effectively coordinate with patients, providers, and surgical facilities.
Ability to problem-solve, manage time efficiently, and handle high-pressure situations with professionalism.
Dependable transportation required for travel to other locations as needed.

Nice To Haves

Associate’s or Bachelor’s degree in healthcare administration or a related field preferred.
Preferably in ophthalmology.

Responsibilities

Coordinates and schedules surgeries, ensuring accuracy in procedure details, provider availability, and facility coordination.
Communicates with patients regarding surgery dates, instructions, and necessary preparations, including pre-operative and post-operative care.
Secures insurance authorizations and verifies coverage for surgical procedures, working closely with insurance companies and patients.
Ensures all pre-operative requirements, such as medical clearances and diagnostic testing, are completed before surgery.
Acts as a liaison between the practice, surgical facilities, and patients to ensure seamless coordination.
Provides patients with detailed financial information regarding surgical costs, payment plans, and insurance coverage.
Maintains an organized scheduling system to prevent conflicts and optimize surgical efficiency.
Assists in the development and implementation of scheduling policies and best practices to improve workflow.
Monitors and follows up on post-operative appointments to ensure continuity of care.
Ensures compliance with HIPAA and OSHA regulations, maintaining patient confidentiality and safety at all times.
Addresses and resolves scheduling conflicts, cancellations, or patient concerns promptly and professionally.
Ensures 20/20 Patient Experience by anticipating patient’s registration and billing needs, anticipating patient’s needs, such as water, snacks, etc., and providing consistent customer care.
Demonstrate a strong commitment to confidentiality, ensuring that all patient information is protected and handled in compliance with applicable regulations.
Strong attention to detail, ensuring accurate record-keeping and documentation.
Participate in all required training and employee engagement activities.
Proficient with Microsoft Office Suite or related software.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.