Surgical Scheduler II - GI

Nevada System of Higher Education•Arlington Heights, IL

2d•Onsite

About The Position

The Surgical Scheduler II - GI is responsible for arranging all surgical procedures for assigned surgeons, preparing the daily surgery schedule, and coordinating with hospital surgical services. This role involves corresponding with surgeons and office staff to gather necessary information, clarifying procedure details, verifying physician codes and equipment lists, and entering all surgical requirements into the scheduling system. The position also involves estimating case times, reviewing case requests for specialty time blocks, entering CPT codes for reimbursement, and resolving scheduling conflicts to optimize the utilization of time and resources. Additionally, the Surgical Scheduler II - GI coordinates with various hospital departments, including OR/DSC Unit Leaders, supply consignment, Admitting, Endoscopy, Mammography, Nuclear Medicine, and Radiology, to ensure all requirements are met for surgical cases. This role also involves documenting changes in the surgery scheduling system, notifying physicians and surgical assistants, and coordinating hospital surgical assistants based on availability and procedure type. Adherence to all Northwest Community Hospital standards, policies, and procedures is required.

Requirements

Candidate's expertise and years of experience

Responsibilities

Arranges all surgical procedures of assigned surgeons.
Prepares the daily surgery schedule.
Coordinates the scheduling of surgical procedures with hospital surgical services.
Corresponds with surgeons and office staff to obtain all required information to schedule hospital-wide surgical procedures.
Clarifies the exact procedure(s) details, verifies the physicians procedure code and corresponding equipment list.
Enters all surgical requirements into the scheduling system and reviews potential scheduling options with physician and staff.
Estimates the approximate case time required based on past practice and varied surgeon requirements.
Reviews all case requests for potential consideration for scheduling into reserved specialty time blocks.
Enters procedure CPT codes for all patients to facilitate the reimbursement process.
Continually manipulates and re-arranges surgical cases to resolve scheduling conflicts and develop the daily surgical schedules optimizing utilization of time and resources.
Coordinates with hospital OR/DSC Unit Leaders and supply consignment department on specialty surgical case arrangements and issues related to booking a case with special needs related to time and room requirements, support resources, equipment, and instrumentation.
Updates office staff on outstanding or resolved arrangements.
Communicates up-to-date surgical schedule information and special provisions for inter-related departmental services (localization coordination, shared equipment availability, technician resources, etc.) with various coordinating departments including Admitting, OR, DSC, Endoscopy, Mammography, Nuclear Medicine and Radiology.
Verifies that each coordinating department has addressed any outstanding requirements to finalize the scheduling of the surgical case.
Documents all procedure related changes and information with appropriate notations in the surgery scheduling system.
Notifies physician and surgical assistants.
Coordinates requests for hospital surgical assistants assigning them to cases based on availability, type of procedure and physician’s preference.
Adheres to all Northwest Community Hospital standards, policies, and procedures.