Surgical Inventory Control Specialist II

Samaritan Healthcare•Moses Lake, WA

About The Position

The Surgical Inventory Control Specialist II manages, organizes, and controls supplies, equipment, instruments, implants, and other inventory used within Surgical Services. The position works with Surgical Services leadership, operating room staff, Sterile Processing, Materials Management, surgeons, vendors, and other departments to ensure supplies are available for scheduled procedures, inventory records are accurate, and resources are managed responsibly. The role supports case readiness, patient safety, cost containment, and revenue integrity. The specialist maintains inventory and par levels; anticipates supply and equipment needs from the surgical schedule; places and receives orders; monitors product utilization, expirations, recalls, and consignment items; and maintains inventory-system data and supporting documentation. The role also reviews surgical supply and implant charges, supports product evaluations and standardization, and coordinates specialty and loaner equipment, including applicable da Vinci Xi and DV5 products. This is a full-time position, Monday through Friday, from 6:30 a.m. to 3:00 p.m. The position reports to the Peri-Operative Services Director and works closely with physicians and staff to support optimal patient care and outcomes.

Requirements

High school diploma or GED.
Certified Registered Central Service Technician (CRST), or ability to obtain the certification within two years of hire.
Basic Life Support Heartsaver (HS) level to be completed within 30 days of hire; Healthcare Provider (HCP) level of BLS to be completed upon hire.
Experience with inventory of materials and asset management.
Computer skills, including Word and Excel.
Knowledge of inventory management concepts and EPIC inventory charges.
Working knowledge of surgical procedures and supplies.
Excellent communication skills and ability to work with people from varied backgrounds and professional disciplines, including physicians, nursing staff, Materials Management, and vendors.
Excellent organizational skills.
Critical thinking and independent problem-solving skills, including seeking direction or resources when necessary and making logical, deliberate decisions.
Ability to exercise safe judgment, demonstrate accountability, and practice within legal and ethical guidelines.
Ability to communicate verbally and/or in writing to exchange information accurately with healthcare professionals, patients and/or families, and the public.
Frequent and sometimes prolonged standing, walking, lifting, reaching, kneeling, bending, stooping, crouching, pushing, and pulling; manual dexterity.
Ability to lift and carry up to 50 pounds.
Good reading eyesight, ability to see clearly at 20 feet or more, judge distance and spatial relationships, and see peripherally; full visual acuity and color perception.

Responsibilities

Maintain accurate inventory of surgical supplies, specialty items, implants, equipment, instruments, and other Surgical Services inventory.
Establish and maintain appropriate par levels based on procedure volume, utilization, lead times, and clinical needs.
Perform cycle counts and physical inventory audits; investigate and resolve discrepancies.
Keep supply storage areas organized, clean, and standardized; rotate supplies and monitor expiration dates.
Monitor inventory for overstock, understock, slow-moving, and obsolete products.
Review the surgical schedule to anticipate procedure-specific supply and equipment needs and verify availability of critical or limited-stock items.
Communicate potential shortages or supply concerns to clinical staff and surgeons, and assist with ensuring supplies are ready before procedures.
Coordinate with Sterile Processing regarding instrument availability and specialty instrument needs.
Place supply orders and monitor lead times, backorders, substitutions, and product availability.
Receive and inspect supplies for quantity, accuracy, damage, expiration dates, and packaging integrity; store items appropriately and communicate discrepancies.
Monitor supply utilization, high-cost and high-use products, waste, and opportunities for standardization, consolidation, and cost savings without compromising patient safety or care quality.
Assist with product evaluations, conversions, and standardization initiatives.
Maintain accurate surgical supply and implant information in the hospital billing system and review cases to ensure items used are charged correctly.
Process bill-only items, ensure implant information is documented, investigate charge errors, and work with Finance and Revenue Cycle teams to correct them.
Follow hospital policies and regulatory requirements for charging surgical supplies and implants.
Monitor expirations, remove expired or compromised products, and assist with recall identification, removal, and documentation.
Maintain product details such as manufacturer, item number, lot number, and expiration information; manage consignment and specialty inventory.
Track specialty and reusable surgical equipment; coordinate vendor, loaner, and procedure-specific equipment needs; identify and report missing, damaged, or unavailable equipment.
Assist with management of robotic surgery supplies and equipment, including applicable da Vinci Xi and DV5 disposable instruments and accessories.
Maintain inventory-system data, including product information, locations, and par levels; maintain documentation and generate or assist with inventory reports.
Communicate and collaborate with Surgical Services leadership, OR nurses, surgical technologists, SPD, Materials Management, Purchasing, surgeons, anesthesia, vendors, and other stakeholders.
Participate in department meetings and quality improvement initiatives as appropriate; serve as a resource to staff on supply location, availability, and inventory processes.
Promote compliance with hospital policies and procedures related to inventory management and supply handling.
Demonstrate accountability, safe judgment, independent problem-solving, and practice within legal and ethical guidelines.
Demonstrate competency in caring for customers and patients across the age continuum and on equipment listed on the department-specific checklist.
Adhere to the Professional Appearance Policy and contribute to a culture grounded in the organization’s mission, vision, values, and strategy.