Supreme Court Records Processing Assistant

Human Resources Division - Office of Tennessee Secretary of State•Nashville, TN

16h•Onsite

About The Position

This part-time position involves working with Tennessee Supreme Court records as part of a larger processing team at the Tennessee State Library and Archives, Collection Services. The mission of the Office of the Secretary of State is to exceed customer expectations through accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Requirements

High school diploma and college-level coursework or experience in Archives or a related field.
Ability to decipher 18th- and 19th-century handwriting.
Ability to quickly scan and distill information from large case files.
Ability to work with dusty collection materials.
Ability to lift and carry boxes of books and records weighing up to forty pounds.

Nice To Haves

Familiarity with court records or legal and judicial proceedings.
Descriptive writing skills.
Experience with cataloging/metadata.
Ability to recognize topics, names and organizations from Tennessee history.
Familiarity with Microsoft Excel and database software.

Responsibilities

Perform basic surface cleaning on documents and remove fasteners, under supervision.
Humidify and flatten documents as needed, under supervision.
Read and comprehend records for key descriptive information.
Enter information into an online database.
Rehouse materials in archival folders and boxes, following proper procedure and keeping careful documentation of all box numbers and other location information.
Handle all materials carefully, following handling guidelines.
Perform other duties as assigned.
Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided.
Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
Protect the collections from loss, damage, or theft.