Support Services Coordinator

Fujifilm•Cypress, CA

1d•Onsite

About The Position

The Support Services Coordinator is responsible for coordinating and performing tasks related to mailroom, facility office equipment/supplies, and building operations/maintenance. This role requires working with minimum direction and interfacing with all levels of the organization, external and internal customers, and vendors in a professional and confident manner. The coordinator will assist with budget management for purchasing and inventory of facility and office supplies, approving orders based on contracted agreements, and administering the internal recycling program. They will also be alert to potential repairs and maintenance needs and assist the Facilities Manager as needed. FUJIFILM Holdings America Corporation is redefining innovation across various industries, including healthcare, photography, semiconductors, and data storage, leading 23 diverse affiliate businesses across the Americas. The company seeks mission-driven talents to help create, market, and support a vast portfolio of products, offering a flexible work environment and dynamic culture where innovation thrives. Fujifilm's Americas HQ is in Valhalla, New York, and the global headquarters is in Tokyo with over 70,000 employees across four key business segments: healthcare, electronics, business innovation, and imaging, guided by the Group Purpose of “giving our world more smiles.”

Requirements

High School education or equivalent work experience
Minimum 3 years of experience
Mailroom and Mailing Systems Experience
Detail-oriented with acute attention to detail
Must be able to lift 50 lbs.

Nice To Haves

Microsoft Outlook (e-mail and calendar)
Excel and Word proficiency
PowerPoint experience

Responsibilities

Process all mail and packages, including their shipping, receiving and delivery as well as procuring the appropriate shipping supplies.
Pickup, log, sort and distribute inbound mail and packages to the proper area(s) within building.
Meter and ship all outgoing mail and FedEx packages then take to their proper pickup points.
Handle very confidential mail and other information accessible as part of position.
Maintain all necessary facility related supplies and stock these in their proper areas.
Maintain proper inventory levels of all necessary facility products including coffee related supplies, copy paper, office supplies, ink cartridges/toners, FedEx and other packaging supplies and lighting needs.
Distribute these supplies as needed to the appropriate areas.
Coordinate maintenance and repair of miscellaneous office equipment, contact outside service vendors, as necessary.
Maintain equipment in building and keep appropriate records for invoicing purposes.
Perform small repairs and lighting replacements.
Change light bulbs as needed using a ladder.
Contact vendors as needed or directed for repairs and maintenance.
Alert Cleaning crew of special needs or concerns.
Perform basic programming changes to HVAC BAS system.
Accompany vendors needing access to building systems for inspection, meter reads and maintenance.
Inspect emergency lights, fire extinguishers, eye was stations, etc.
Obtain and input all meter readings for print/copy equipment.
Administer internal recycling program (universal waste, batteries, toners, and ink cartridges).
Process special mailing/shipping projects for Graphics and HR as well as building wide distributions.
Assist with budget management in orders of all supplies and approve purchases accordingly from internal customers.
Assist with confidential document disposal including systematic shredding of documents based on retention policy.
Assist with ISO inspections as needed, Weekly, Monthly or Annually.
Be involved with ISO Core team and support objectives.
Assist with emergency drills.
Backup team for Regional Facilities Manager in their absence.
Help set up conference rooms for meetings.