Transportation Coordinator - Support Services

Family Residences and Essential Enterprises, Inc.•Bethpage, NY

16h•Onsite

About The Position

Under the supervision of the Sr Director of Transportation, the Transportation Coordinator is responsible for overseeing and coordinating all aspects of fleet and transportation administration. The Transportation Coordinator will serve as a liaison with the Human Resource Department (HR) to ensure compliance with all HR related matters. The Transportation Coordinator will complete documentation and coordinate transportation services to maintain the fleet of vehicles and ensure the well-being of the individuals.

Requirements

High School Diploma or equivalent required
Minimum of two (2) years of experience in fleet management, administrative support, and/or office management required.
Ability to perform and prioritize a variety of tasks simultaneously
Intermediate Computer Skills, including Microsoft Office Suite with proficiency with Excel and other proprietary software.
Strong problem solving, organizational, and written and verbal communication skills
Ability to resolve escalated issues arising from operations that require coordination with other departments
Valid driver’s license and satisfy criteria to be an agency driver required.

Responsibilities

Maintains, coordinates and improves the transportation network within an organization.
Acts as a liaison with NYS DMV, Fleet Management company, repair facilities, Fuel Card Management company and GPS company.
Responsible for all transportation related spreadsheets/reports/logs/mail/phone calls/emails in a timely and accurate fashion, according to company policy and other regulations
Responsible for adding and removing driver’s fuel privileges timely, who are entering or leaving our agency.
Responsible for the management of GPS and dual-facing camera monitoring and GPS device installation, speeding alerts, traffic infractions, and reviewing dual-facing camera events.
Assists with shuttle service in the morning and afternoon to offsite parking area, when necessary.
Assists in the vehicle loaner process and record keeping for our agency employees.
Assists in weekly driver evaluations, instruction, and trainings, and management training.
Drives/transports vehicles of various sizes to and from locations within our organization or repair facilities.
Moves all vehicles located at Bethpage parking area, during snowstorms as needed (this duty might need to be performed outside of standard business hours).
Maintains records and communicates with our insurance department and other programs regarding motor vehicle accidents and other investigations.
Assists in the process of fleet evaluation.
Reviews, evaluates, and authorizes larger repair orders in the absence of the Sr Director of Transportation.
Establishes positive working relationships with co-workers, management, affiliated agencies, and collateral providers.
Receives and communicates feedback from management, peers, other staff, and consumers in a cooperative manner.
Reports ongoing problems and suggests solutions to improve working/environment conditions.
Handles program equipment, consumable materials, and resources in a cost-conscious manner.
Coordinates, supports, attends, and participates in all required events, meetings, reviews, and committees as requested.
Ensures that all required documentation (paper and electronic) is completed/processed appropriately, in a timely manner, and meets quality and compliance thresholds.
Performs other duties as assigned.
Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
Complies fully with FREE’s confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
Meets all job requirements and stays in compliance.
Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.