Support Services Coordinator II, DHHS (DFA/DCFS)

State of Utah Office of the Governor • Vernal, UT

3d • Hybrid

About The Position

This recruitment is open to current Division of Finance & Administration/Utah Division of Child and Family Services within (DHHS) employees. Are you ready to drive operational excellence within the heart of Utah's healthcare infrastructure? The Division of Finance & Administration (DFA), part of the Department of Health & Human Services (DHHS), is searching for a proactive Support Services Coordinator II. In this pivotal role, you won't just manage tasks; you'll be part of the administrative and financial heartbeat of our agency, ensuring our teams have the resources they need to serve the community effectively. You will serve as a strategic partner, analyzing equipment usage, assuring correct purchasing patterns, and advising leadership on critical resource allocation. This is your opportunity to solve complex administrative puzzles, recommend innovative solutions, and play a direct role in the fiscal health and organizational success of DHHS.

Requirements

• Preference will be given to current Division of Finance & Administration/Utah Division of Child and Family Services within (DHHS) employees.

Responsibilities

• Inventory Ownership: Take the lead in overseeing all regional assets and inventory, ensuring every dollar is maximized for impact.
• Regional Purchasing Agent: Act as a subject matter expert, advising providers, clients, and management on proper procurement procedures.
• Precision & Agility: Execute timely purchases and equipment distribution, demonstrating your ability to adapt to the dynamic needs of our agency.
• Data Champion: Leverage financial data to power critical auditing, payment, and administrative functions.
• Analytical Expertise: Exercise mastery over cost coding and billing, providing the analysis needed for sound financial planning.
• Collaborative Design: Partner with the team to design and implement financial functionalities and document workflows.
• Regional Purchasing Leadership: Mastermind accounts and policy compliance, ensuring our regional offices are fully equipped and operational.
• Financial Operations: Drive the Eastern region's financial health by managing Vantage payments, deposits, and travel assistance with precision.
• Asset Stewardship: Oversee the full lifecycle of agency equipment—from phones to computers—ensuring our team has high-performing tools.
• Compliance Authority: Maintain the highest standards of integrity by conducting thorough audits of our trust account systems.
• Regional Payments Expert: Take ownership of Contracted CAPS payments, supporting the vital operations of the Eastern Region.
• Building Coordinator: Be the guardian of our physical workspace, managing security, vendor interfaces, and facility resolutions across the region. Play a critical role in the employee journey by managing equipment issuance and successful onboarding for new talent.
• Fleet Coordinator: Drive the Eastern region’s work forward by coordinating all aspects of Fleet operations from Monthly vehicle and mileage monitoring to vehicle replacements.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed