Support Clerk G111 Clerk of Council

Columbus Consolidated Government•Columbus, GA

About The Position

The Support Clerk provides administrative and clerical services to the Clerk of Council department. The role handles incoming calls and visitors, manages mail and records, prepares correspondence and documents, and supports city cemetery and board-related records and processes. The work is typically performed in an office, library, or computer room, primarily while seated at a desk or table. The employee may occasionally lift light objects and must meet the listed physical abilities.

Requirements

Knowledge of clerical practices and procedures.
Knowledge of department, division, and Columbus Consolidated Government policies and procedures.
Knowledge of basic Fleet Maintenance terms, procedures, and regulations.
Skill in operating standard office equipment.
Skill in operating computers and various software programs.
Specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties, usually associated with an apprenticeship or internship, or one to two years in a similar position.

Responsibilities

Answer a multi-telephone system, respond to questions, screen calls, take messages, and direct callers to appropriate personnel or divisions.
Greet visitors and walk-in customers, answer questions, and direct visitors to appropriate personnel.
Open, sort, and distribute incoming mail.
File and retrieve documents, forms, and paperwork.
Type memorandums, letters, charts, labels, reports, and other correspondence.
Perform general clerical functions, including copying, faxing, and shredding.
Maintain and create data entries for city cemetery records and draft ownership-transfer letters.
Maintain street deed information.
Create Board Member Tracker Forms for new appointees to city boards.
Upload city board summary minutes to the electronic filing system.
Prepare annual lists of expiring board terms for each board.
Perform other related duties as assigned.