Clerk (Council) (1104)

Jefferson Parish • West Bank - Jefferson Parish, LA

2d

About The Position

Under direct supervision of a Council Secretary or Council Aide, the Clerk performs specialized clerical, administrative support, and public communications work in a Council Office. Under supervision of the Parish Clerk or Assistant Parish Clerk, the Clerk may instead provide specialized administrative support for preparing, documenting, following up on, and archiving resolutions and ordinances, engineering agreements, contracts, bids, and other documents. Work in the Parish Clerk's Office also involves researching and disseminating requested information. The appointing authority determines the specific range of typing and clerical duties.

For the current vacancy, the employee types letters, memoranda, forms, correspondence, and reports from rough drafts, dictating machines, or written or oral instructions. The Clerk acts as a liaison between Council members and constituents, government officials or agencies, and Parish departments, relaying information accurately and with diplomacy and tact. The employee also supports administrative functions such as payroll and purchasing, prepares meeting agendas and agenda packets, updates and maintains Council calendars, cross-trains with other clerical positions, and assists colleagues as needed.

Requirements

• High school diploma or equivalency certificate.
• At least one year of full-time, paid work experience performing varied, complex clerical duties, including word processing.
• Complex clerical experience involving duties that require considerable judgment; examples include processing financial or payroll records, preparing requisitions, maintaining time and attendance records, and creating and presenting informational reports.
• For selective certification for the current vacancy, approximately five years of experience communicating with customers or clients, including resolving issues.

Responsibilities

• Type letters, memoranda, forms, correspondence, and reports from rough drafts, dictating machines, or written or oral instructions.
• Serve as a liaison between Council members and constituents, government officials or agencies, and Parish departments, relaying information accurately, diplomatically, and tactfully.
• Assist with administrative support functions such as payroll and purchasing.
• Prepare meeting agendas and agenda packets.
• Update and maintain Council calendars.
• Prepare, document, follow up on, and archive resolutions and ordinances, engineering agreements, contracts, bids, and other documents, as assigned.
• Research and disseminate requested information in the Parish Clerk's Office, as assigned.
• Cross-train with other clerical positions and assist other staff as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED