Support Assistant - Children's Learning Institute

UTHealth Houston•, TX

3d•Onsite

About The Position

UTHealth Houston and Children's Learning Institute is hiring a Support Assistant! This individual will support the administration and logistics of two statewide projects. Ultimately responsible for data entry, emails, and ongoing communication with program participants. This candidate will be patient, flexible, positive, maintain open communication, detailed, organized, comfortable with Word and Excel, able to create emails and respond to emails in a professional and timely manner, could manage their time well, comfortable navigating and utilizing virtual platforms (Teams/Zoom), comfortable with public speaking, and could learn other apps/platforms easily. What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Requirements

Patient
Flexible
Positive
Maintain open communication
Detailed
Organized
Comfortable with Word and Excel
Able to create emails and respond to emails in a professional and timely manner
Could manage their time well
Comfortable navigating and utilizing virtual platforms (Teams/Zoom)
Comfortable with public speaking
Could learn other apps/platforms easily
High School Diploma or equivalent required
1 year of related work experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Nice To Haves

None

Responsibilities

Handles general inquiries, collects and processes paperwork such as document processing, record keeping, and report compilation.
Transcribes correspondence and memoranda; prepares graphs; tables and manuscripts; prepares reports and presentation materials.
Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
May maintain and reconcile assigned financial records/ reports for area.
Completes and processes forms and documents using standard policies and procedures.
Maintains financial record keeping systems.
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
Maintains office supplies and equipment.
Screens calls and receives and directs visitors.
Handles basic, noncomplex inquiries.
May advise on basic policy and processes as assigned by supervisor.
Performs other duties as assigned.

Benefits

Benefits
Insurance
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Awesome retirement/pension plan
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care