Full-time, Days

OhioHealth•Columbus, OH

About The Position

The Supply & Distribution Coordinator resolves supply and replenishment issues and establishes supply par levels based on collected data. The role is responsible for maintaining the availability of routine and specialty procedure supplies for assigned departments and the supply warehouse through inventory control, timely inventory transactions, order monitoring, and scheduled replenishment. It coordinates planned and emergent inventory changes, works with clinical teams on substitutes and product conversions, and supports efficient, cost-effective inventory systems. The position also receives and verifies deliveries, including checking packing slips and following handling requirements for temperature-controlled products. It checks for recalled products and back-orders, removes recalled items, and escalates issues through the appropriate chain of command. Other duties include supporting department coverage as directed and maintaining a clean and safe work area. As part of a High Reliability Organization, the role requires attention to safety, quality, and efficiency.

Requirements

High school diploma or GED.
Six months to one year of related experience.
Ability to perform basic math functions and use computers.
Ability to understand the financial impacts of supply chain functions.
Ability to work in a moderately paced, changing environment.
Clear and effective verbal and written communication skills.
Three months or more of related experience and/or training, or an equivalent combination of education and experience.
Training in power lift and transportation equipment.
Analytical and critical-thinking skills.
Strong teamwork abilities.
Ability to follow through and follow up.
Flexibility and ability to prioritize and work under pressure.
Familiarity with spreadsheets, databases, word-processing software, and organizational systems or applications, including Workday, Microsoft Teams, and EPIC.

Nice To Haves

Six months or more of related experience.

Responsibilities

Maintain established supply par levels by identifying needed items and placing orders.
Maintain requested or required cart changes and identify receipt of items in assigned inventory areas.
Verify stock through cycle counts and annual inventories; check expiration dates, rotate products, process returns of outdated or obsolete items, and handle recalled products for credit.
Perform inventory transactions, including Quick Issues and Put-away Plans, in a timely manner.
Coordinate planned and emergent inventory changes and replacements.
Review back-orders, open purchase orders, and recalled-product information; remove recalled products and escalate issues through the chain of command.
Work with affected clinical teams to identify substitute products and plan and execute supply or product conversions.
Handle supply requests and product conversions communicated verbally, by phone, Vocera, or email, including cart maintenance and communication with stakeholders.
Assist with implementation, maintenance, and organization of cost-effective and efficient inventory systems; communicate supply-related issues and escalations.
Receive packages promptly and according to department policy and handling instructions; open packages to verify packing slips and ensure appropriate handling of temperature-controlled products.
Validate received products using packing slips or license plates and ensure STAT orders are completed within the requester's timeline and communicated response.
Run daily reports to verify orders have been placed and submitted appropriately.
Replenish designated locations or units according to delivery schedules and place orders using required technology and predetermined inventory methods.
Monitor, support, or cover other appropriate department positions as directed by department leadership.
Maintain a clean and safe work area and follow the department cleaning schedule and leadership direction.
Perform other duties as assigned.
Maintain confidentiality and security of passwords and authentication devices, use company assets and information resources only for approved purposes, comply with information privacy and security policies, and promptly report information security incidents to the OhioHealth Information Security Officer.