Supply Chain Specialist I

Nova Biomedical • Waltham, MA

12d • Hybrid

About The Position

Nova Biomedical is seeking a Supply Chain Specialist I to join the Purchasing team in Waltham, Massachusetts. The role handles procurement and reporting for purchased inventory in a minimally complex commodity category, as well as maintenance, repair, and operations materials. Reporting to the Senior Supply Chain Manager, the specialist plans and places purchase orders, monitors supplier performance, maintains accurate planning information, and works with internal teams and external suppliers to secure materials at optimal cost and provide a high level of service.

Requirements

• Bachelor of Science degree in Supply Chain, Business, or another applicable discipline.
• 0 to 3+ years of purchasing, procurement, supply chain, or related professional experience.
• Strong communication, negotiation, and analytical skills.
• Excellent computer application skills, with a strong emphasis on Microsoft Excel.
• Ability to plan, place, monitor, and manage purchase orders.
• Understanding of purchasing procedures, supplier management, inventory planning, and material availability.
• Familiarity with Master Production Scheduling and Material Requirements Planning concepts.
• Ability to maintain accurate item master data, lead times, order policies, ABC classifications, and other planning parameters.
• Ability to analyze supplier quotations, pricing, delivery schedules, and performance information.
• Strong organizational skills and ability to manage multiple suppliers, purchase orders, priorities, and deadlines.
• Strong attention to detail and commitment to maintaining accurate purchasing and supplier records.
• Ability to negotiate effectively with current and prospective suppliers.
• Ability to identify and resolve delivery, receiving, material-return, and invoicing issues.
• Ability to collaborate effectively with internal teams and stakeholders.
• Strong written and verbal communication skills for working with internal stakeholders and external suppliers.
• Ability to work independently while contributing effectively within a collaborative supply chain organization.
• Comfort working at a computer for extended periods.
• Capacity to lift and carry up to 25–50 pounds as required.
• Ability to communicate effectively via phone, video, and written communication.

Responsibilities

• Ensure compliance with Nova Biomedical purchasing policies and procedures.
• Plan, schedule, and place purchase orders with assigned suppliers based on Master Production Schedule and Material Requirements Planning requirements and established order policies.
• Follow up with internal requisitioners to ensure purchase requisitions are accurate and comply with purchasing procedures.
• Oversee purchasing activities to support on-time material delivery and follow up with suppliers to identify and resolve shipping delays.
• Negotiate material pricing, delivery schedules, and service expectations with current and prospective suppliers to reduce costs and support a high level of service.
• Solicit competitive quotations and proposals with appropriate specifications, terms, and conditions.
• Monitor and manage supplier delivery performance.
• Maintain accurate Material Requirements Planning parameters, including item master data, lead times, order policies, and ABC classifications.
• Send open purchase order reports to key suppliers at least monthly and reconcile discrepancies in purchasing and delivery information.
• Partner with Planning to ensure material availability supports Master Production Schedule requirements.
• Collaborate with Distribution and Supplier Quality Engineering to resolve purchase order receiving issues.
• Coordinate the return of Material Review Board and Nonconforming Material Report materials to suppliers.
• Partner with Finance to investigate and resolve supplier invoicing issues.
• Work with Engineering to source new components and implement engineering changes and product revisions with suppliers.
• Communicate purchasing activities regularly with internal departments, including Planning, Manufacturing Engineering, Research and Development, Distribution, Supplier Quality Engineering, Incoming Inspection, Finance, Manufacturing Operations, Order Services, and Creative Services.
• Maintain effective supplier relationships and communicate regularly about purchase orders, pricing, delivery schedules, material availability, and performance.
• Support purchasing reports, supplier records, and other procurement-related documentation.
• Identify opportunities to improve purchasing processes, supplier performance, cost, and service.

Benefits

• Flexible medical, dental, and vision coverage.
• Competitive 401(k) company match.
• Bonus program.
• Generous paid time off and paid holidays.
• Tuition reimbursement.
• Hybrid and flexible work arrangements.
• Professional development, engagement, and events.
• Company marketplace for lunch and snacks at the Norwood, Billerica, and Westbrook offices.
• Company-subsidized cafeteria at the Waltham office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level