Supply Chain Purchasing Coordinator

Pure Infusion•Sandy, UT

7d•Onsite

About The Position

The Supply Chain Purchasing Coordinator ensures the timely, accurate, and cost-effective flow of medications and medical supplies to Pure Infusion’s 70+ clinics. The role manages daily purchasing activity, including processing purchase orders, tracking and expediting orders, and coordinating with pharmaceutical wholesalers, medical supply distributors, and pharmaceutical manufacturers. The Coordinator treats clinics as internal customers and helps ensure clinic teams have the medications needed to support patient care. The role works closely with the Supply Chain Inventory Analyst, clinic staff, Clinical Operations, Intake, Finance and Accounting, and Group Purchasing Organizations (GPOs) to support sourcing changes, resolve supply issues, and maintain a reliable, responsive purchasing process. This position has no supervisory responsibilities or direct reports. It is based on-site at Pure Infusion’s corporate office in Phoenix, Arizona, with travel to clinics within approximately 70 miles, estimated at three times per quarter plus quarter-end inventory spot checks. The role is primarily computer-based, with occasional clinic inventory work and backup medication receiving. No professional licensure or certification is required.

Requirements

Meet U.S. employment eligibility and work-authorization requirements.
High school diploma or equivalent.
One year of purchasing experience, or a bachelor’s degree in supply chain management or a related field with relevant internship experience.
Experience managing multiple purchasing activities, balancing competing priorities, and meeting established deadlines.
Strong attention to detail and accuracy in order quantities, pricing, and records.
Strong written and verbal communication skills and ability to coordinate regularly with Clinical Operations, clinic staff, and Supply Chain leadership.
Ability to document and communicate process and policy recommendations clearly.
Proficiency with Microsoft Office, particularly Excel and Word.
Valid driver’s license and reliable transportation for travel to local clinics.
Understanding of the purchase-to-pay cycle, including order tracking, communication with wholesalers and manufacturers, and collaboration with Accounts Payable to resolve invoice discrepancies.
Understanding of pharmaceutical pricing and Product Item Master maintenance.
Effective cross-functional collaboration and communication across Supply Chain, Clinical Operations, and clinic staff.
Strong organization and prioritization skills in a high-volume purchasing environment.
Follow applicable Pharmacy and Compliance policies and procedures for medication access, security, and documentation when handling medication inventory.
Protect the confidentiality of medication acquisition pricing and supplier contract information.

Nice To Haves

Bachelor’s degree in supply chain management, business, healthcare administration, or a related field.
Experience in a healthcare, specialty pharmacy, or infusion-therapy environment.
Experience working with pharmaceutical wholesalers, medical supply distributors, and pharmaceutical manufacturers.
Familiarity with Group Purchasing Organizations (GPOs).
Familiarity with Class of Trade pricing for clinics and pharmacy.
Experience with WeInfuse; training is provided.
Familiarity with NetSuite.
Familiarity with the CareTend pharmacy operating system.
Process-improvement orientation, including documenting procedure recommendations and monitoring purchasing metrics.

Responsibilities

Review the Clinic Purchasing Calendar and process purchase orders generated in WeInfuse, verifying quantities and approved Product Item Master acquisition prices.
Adjust system-generated purchase orders within established approval thresholds and obtain Supply Chain Manager approval for adjustments that exceed them.
Track and expedite orders from placement through delivery and maintain accurate open and closed purchase order records in WeInfuse.
Coordinate with clinic nurses, Clinical Operations, Intake, and the Supply Chain Inventory Analyst to anticipate medication needs and respond to urgent requests or supply disruptions.
Work with approved wholesalers, distributors, manufacturers, and GPOs to support timely delivery, maintain supplier relationships, and resolve quality, service, and delivery issues.
Monitor product shortages, allocations, market disruptions, and product trends that may affect availability or pricing; coordinate allocations, backorders, and secondary-wholesaler purchasing according to procedures, escalating issues as needed.
Update product and wholesaler records in WeInfuse when approved sourcing changes occur, ensuring purchases transition to designated suppliers accurately and without disruption.
Process return goods authorizations (RGAs) and work with Finance and Accounting to confirm credits or replacement products are received.
Coordinate product recalls with wholesalers, manufacturers, clinics, the Supply Chain Inventory Analyst, and Clinical Operations.
Place orders for medications provided through manufacturer and foundation free-drug programs after responsible departments confirm required approvals, appointment scheduling, and prescription documentation.
Maintain accurate, audit-ready purchasing records, metrics, and wholesaler service-level information.
Recommend and document purchasing process, procedure, and policy improvements for Supply Chain leadership review and approval.
Conduct random cycle counts and quarter-end inventory spot checks at local clinics with the Supply Chain Inventory Analyst.
Provide occasional backup support for receiving medications at local clinics when staffing requires.
Participate in cross-training to support continuity of critical Supply Chain functions.
Follow applicable company policies and regulatory requirements in purchasing activities.
Perform other assigned duties, including transitional support for shipping remaining free-drug inventory from the Phoenix corporate office until depleted.