Supply Chain Procurement Specialist

First American Payments Systems•Minneapolis, MN

21h

About The Position

The Specialist for Supply Chain Procurement is responsible for executing sourcing activities, managing purchase requisition information, supporting supplier engagement, and helping drive cost, quality, and service improvements across assigned materials categories when purchasing direct goods and supplies that are used in production of Deluxe’s physical goods sold to customers.

Requirements

Bachelors degree in Business, Supply Chain, Procurement.
1-3 years experience
Hands-on experience with SAP S/4HANA purchasing processes.
Experience using SAP Ariba for sourcing, contracting, or supplier interactions.
Strong analytical skills, attention to detail, and ability to interpret technical specifications.
Excellent communication and cross-functional collaboration skills.
Experience supporting direct materials, MRO, engineered parts, or industrial supply categories.
Familiarity with supplier negotiations, cost analysis, and RFQ/RFP processes.
Understanding of quality notifications (QNs/NCRs) and corrective action workflows.
Must be 18 years of age or older

Nice To Haves

Bachelors degree in Direct materials sourcing, supply chain, manufacturing, operations, finance.
3-5 years experience

Responsibilities

Process and enter purchase requisitions and purchase orders in SAP S/4HANA, ensuring accuracy of pricing, quantities, delivery dates, and vendor information.
Support the Manager in executing sourcing activities across assigned direct material categories (e.g., paper, inks, envelopes, binders, corrugated boxes).
Coordinate with Engineering, Operations, Accounts Payable, and warehouse leads to confirm order details, resolve discrepancies, and track open orders to completion.
Assist with RFQ preparation, quote compilation, and bid analysis under the direction of the Manager.
Follow up on purchase order acknowledgments, delivery confirmations, and invoice matching issues.
Support QN/NCR ticket documentation by gathering information from internal teams and suppliers for corrective action processing.
Maintain and update purchasing master data in SAP S/4HANA, including Purchasing Info Records (PIRs), source lists, and material master updates as directed.
Support supplier onboarding workflows in SAP Ariba, including document collection, profile setup, and status tracking.
Compile and organize spend data, delivery metrics, and category reports to support Manager-level dashboards and executive reporting.
Assist with cost tracking, savings documentation, and value engineering data gathering.
Identify and flag data discrepancies or process gaps and escalate to the Manager for resolution.
Serve as a day-to-day point of contact for assigned suppliers on routine order-related inquiries, delivery schedule confirmations, and documentation requests.
Monitor supplier delivery performance against PO commitments and escalate delays or quality concerns to the Manager.
Assist in preparing supplier performance scorecards and quarterly business review materials.
Participate in process improvement initiatives aimed at reducing cycle times, improving data quality, and enhancing procurement workflows.
Pursue ongoing development of procurement knowledge, SAP skills, and supply chain best practices through training and mentorship.