Supply Chain Manager

Salt River Pima-Maricopa Indian Community•Scottsdale, AZ

About The Position

Under general supervision, the Supply Chain Manager reports directly to the HHS CFO and leads, implements, measures, and directs a clinically integrated supply chain across multiple HHS healthcare service lines. The role provides expense-management leadership for HHS facilities and builds strategic alliances with senior leaders and staff. The manager is expected to lead change positively, foster a service-oriented department, and continually understand and meet customer needs. This job class is FLSA exempt. The manager oversees day-to-day Purchasing, Materials Distribution, Inventory Management, fixed-asset tagging and document archives, and mail and courier services. The role develops logistical strategies and business plans, manages system-wide purchasing and inventory operations, prepares and monitors operating and capital budgets, analyzes operational and financial data, and identifies opportunities for savings and process improvement. It also manages supplier relationships and contracts, supports value-analysis and product-standardization efforts, ensures compliance with applicable requirements, and collaborates with Finance and department leaders. The position supervises and develops staff, provides training to new hires and managers, maintains department procedures and internal controls, and supports safe and secure operations in accordance with healthcare regulatory and accreditation guidelines. Employment is contingent on applicable background, fingerprint, drug and alcohol testing, and occupational-health requirements. The role must maintain patient confidentiality and comply with HIPAA and SRPMIC HHS policies.

Requirements

Bachelor's degree in supply chain, business administration, or a closely related discipline.
Six years of experience in healthcare and/or a related industry in procurement, supply chain, or materials management.
Two years of experience with Group Purchasing Organization, GSA, and Co-op contracting.
Two years of supervisory experience in a healthcare facility.
Knowledge of the history, culture, laws, rules, customs, and traditions of the Salt River Pima-Maricopa Indian Community.
Knowledge of the assigned division’s purpose, current issues, projects, organization, policies, and employee responsibilities.
Knowledge of inventory and stock procedures, including equipment and supply orders, par levels, returns, and recalled products.
Knowledge of inventory-management systems, financials, and their application in a Supply Chain environment.
Knowledge of applicable supply-chain standards, statutes, regulations, and laws, including AAAHC.
Proficiency with Excel and other Microsoft Office platforms.
Computer input and operation skills for facility inventory-management oversight.
Excellent customer-service skills and behaviors toward internal and external customers and co-workers.
Ability to build client and peer relationships and promote a healthy team environment.
Ability to train others successfully.
Must successfully complete applicable background, fingerprint, and drug and alcohol testing; employees are also subject to random drug and alcohol testing.
Must comply with HIPAA and SRPMIC HHS policies and procedures for maintaining patient confidentiality.
Must complete any applicable occupational-health requirements before hire.
For non-clinical roles with a CPR/BLS requirement, provide valid certification before the first day of employment or complete the course within 60 days of hire.

Nice To Haves

Any equivalent combination of education and experience that allows the applicant to satisfactorily perform the job duties may be considered.
An enrolled Community Member who closely qualifies for the minimum qualifications may be considered for employment under SRPMIC Policy 2-19, Underfill.
Preference is given, in order, to a qualified Community Member Veteran, Community Member, spouse of a Community Member, qualified Native American, and then other qualified candidates; required supporting documentation must be submitted by the position closing date.

Responsibilities

Develop and enhance logistical strategies and business plans for the health system.
Oversee Purchasing, Materials Distribution, Inventory Management, fixed-asset tagging and document archives, and mail and courier services.
Analyze departmental volume, payroll, workload, financial, and supply-chain operational data to support financial goals and strategic initiatives.
Prepare the annual Supply Chain Department operating budget and collaborate on the five-year equipment plan and annual capital budgets.
Manage system-wide purchasing, receiving, storage, distribution, and inventory control of supplies.
Develop and implement strategies to acquire supplies and sustain operations; monitor supplier backorders and expedite deliveries or arrange alternatives.
Serve as liaison between GPO, GSA, and Co-op vendors and department managers; maximize participation in preferred pricing programs.
Establish supply needs and ordering mechanisms that meet operating requirements while using HHS resources judiciously.
Develop customer-service programs, conduct follow-up, and make process changes to improve operations and achieve savings.
Prepare reports and monitor and reconcile expenditures; coordinate audits of purchase orders and issue reports validating account codes, cost centers, and processes.
Develop and ensure compliance with internal policies for purchase orders, customer accounts, and inventory-management records.
Work with Value Analysis Teams and the Value Analysis Executive Steering Committee and collaborate with department leaders on product standardization.
Prepare requests for proposal, bid summaries, and vendor-performance analyses to support contract decisions.
Ensure compliance with applicable supply-chain standards, statutes, regulations, laws, and healthcare accreditation and safety requirements.
Collaborate with Finance leadership to resolve budget and invoice issues and ensure suppliers are paid appropriately and promptly for correctly delivered goods or performed work.
Train new hires on Supply Chain processes and new HHS managers on Supply Chain policies and procedures.
Oversee ongoing staff training and development, update department SOPs and internal controls, and ensure direct reports are proficient in inventory-management systems and associated automation technologies.
Prepare annual evaluations, seek administrative feedback, interview and select candidates, and initiate disciplinary processes when required.
Conduct financial spend and supply-chain operations analysis, research, and data collection; advise on next steps or changes based on findings.
Monitor committed product quantities at distributors to align stock levels with organizational usage and minimize expiration of goods.
Assist with life-cycle management of supplies and capital needs alongside department leaders and Finance.
Participate in assessment, design, and implementation activities, including customer or committee meetings; assist with proposal development as requested.
Grow healthcare supply-chain subject-matter knowledge and perform other job-related duties as assigned.