Supply Chain Manager

Surgery Partners•Altoona, WI

About The Position

The Supply Chain Manager oversees procurement, inventory management, distribution, and utilization of supplies and equipment at OakLeaf Surgical Hospital. The role ensures a consistent, cost-effective supply chain that supports patient care and operational needs. The manager directs daily Supply Chain department operations, maintains reliable inventory, oversees sourcing and purchasing, monitors expenditures, ensures safe and compliant handling of supplies, resolves product concerns, maintains accurate records, and uses supply chain data to inform operational decisions. The role also supervises and develops Supply Chain staff, builds relationships with physicians and clinical leaders, and serves as a liaison among providers, hospital leadership, vendors, and the corporate management company. The position develops and implements supply chain strategies, partners with Corporate Supply Chain on vendor selection and contracting, supports cost-saving and process-improvement efforts, monitors performance measures and industry changes, and leads supply chain planning for the capital budget. Other duties may be assigned.

Requirements

Eligibility for employment in the United States.
High school diploma or G.E.D. equivalent.
Four years of healthcare purchasing experience.
Possess a cell phone that interfaces with the organization's secure messaging system.
Healthcare supply chain knowledge, including purchasing, receiving, inventory control, distribution, storage, medical and surgical supplies, equipment, and surgical-hospital supply needs.
Financial management knowledge, including budgeting, payroll, expenditure analysis, and cost-containment principles in a healthcare environment.
Leadership skills, including setting expectations, providing feedback, identifying skill gaps, coaching employees, managing performance, and leading teams through change.
Problem-solving and continuous-improvement skills, including analyzing issues, developing solutions, improving processes, and adapting workflows.
Strong written, verbal, interpersonal, and customer-service skills, with the ability to work independently and collaboratively across multidisciplinary and cross-departmental teams.
Employee-relations skills, including addressing staff concerns, resolving disputes, supporting a positive work environment, and escalating employee-relations or safety issues as appropriate.
Knowledge of employment, human resources, HIPAA, confidentiality, patient-rights, safety, and compliance requirements, supported by ethical judgment and integrity.
Ability to prioritize competing demands, maintain accuracy, use computer systems at an intermediate level, stay current on job-specific trends and technologies, and demonstrate organization-wide performance-review competencies.

Nice To Haves

Associate's degree in Supply Chain Management, Business Administration, Healthcare Management, or a related field of study.
Two years of demonstrated healthcare purchasing leadership experience.

Responsibilities

Direct daily Supply Chain department operations, including purchasing, receiving, inventory control, distribution, and storage of supplies and equipment.
Monitor usage, expiration dates, and stock levels; collaborate with clinical leaders to anticipate needs; and coordinate substitutions to prevent shortages and reduce waste.
Oversee sourcing and purchasing of medical supplies and equipment in accordance with hospital requirements, approved contracts, and purchasing policies.
Monitor supply expenditures, investigate variances, and identify cost-reduction opportunities while maintaining quality and availability.
Ensure supplies and equipment are received, stored, and handled in accordance with safety, infection prevention, regulatory, and accreditation requirements.
Resolve product quality, availability, or performance concerns with vendors, clinical teams, and other stakeholders.
Maintain accurate purchasing, inventory, and vendor records, and use supply chain data to support operational decisions.
Use the organization's secure messaging platform according to departmental protocols, including timely receipt and responses to communications.
Supervise Supply Chain staff by assigning work, setting priorities, planning coverage, monitoring performance, and ensuring adherence to hospital policies and procedures.
Provide coaching, training, feedback, performance evaluations, and corrective action; ensure employees have necessary resources; and foster accountability, collaboration, engagement, and professional development.
Build relationships with physicians and clinical leaders to understand supply and equipment needs, preferences, and concerns; evaluate product and equipment requests based on clinical need, standardization, cost, and availability.
Serve as liaison among providers, hospital leadership, vendors, and the corporate management company, communicating product changes, shortages, substitutions, and implementation plans.
Develop and implement supply chain strategies supporting patient care, operational efficiency, product quality, and responsible use of hospital resources.
Partner with Corporate Supply Chain on vendor selection, contracting, product standardization, and negotiations; implement approved vendor and GPO agreements; and manage facility-level vendor performance and issue resolution.
Partner with hospital leadership and the corporate management company to identify cost-saving opportunities, improve processes, and apply industry best practices.
Monitor and use supply chain performance measures, including cost per case, inventory turns, contract compliance, purchasing and receiving timeliness, expired or excess inventory, open orders, product availability, and realized savings.
Lead supply chain planning for the capital budget, including gathering clinical requirements, evaluating options, and supporting vendor negotiations.
Monitor industry trends, regulatory changes, and supply risks.
Recommend updates to purchasing practices, inventory processes, and applicable policies.
Perform other duties as assigned.