Supply Chain Coordinator - 2nd Shift

UIOWA • Iowa City, IA

2d

About The Position

UI Health Care’s Material Services department is hiring a full-time Supply Chain Coordinator to support hospital supply chain operations on the second shift, scheduled from 2:00 PM to 10:30 PM with rotating weekends and holidays. The position provides functional and administrative supervision of second-shift hospital stores staff and resolves Omnicell issues throughout the organization.

The coordinator receives, stores, and distributes medical supplies; updates inventory and receiving transactions in PeopleSoft; and replenishes Omnicell automated supply cabinets while maintaining inventory balances and troubleshooting issues. The role responds professionally to clinic customers’ questions and concerns, assesses issues, and resolves problems promptly. It also helps determine second-shift staffing needs and arranges staff coverage for vacations and leaves while avoiding premium wages where possible.

The position manages inventory discrepancies, locates missing products, and adjusts electronic inventory records to charge out products accurately. As manager on duty for the second-shift receiving dock, the coordinator oversees the daily Owens & Minor delivery, verifies received products, and notifies Procurement of discrepancies so the organization is charged only for products received. The coordinator also reviews Omnicell usage reports, tracks stockouts, and recommends par-level adjustments.

Requirements

• A bachelor’s degree or an equivalent combination of education and experience.
• One year of relevant experience in supply management, receiving, warehousing, distribution, or a comparable operational role.
• Previous experience supervising or directing the work of others.
• Experience or knowledge of procedures, methods, and techniques used to receive, store, and distribute products.
• Ability to establish, build, and sustain effective, cooperative relationships with colleagues and stakeholders.
• Ability to form and manage effective teams.
• Knowledge of and ability to plan, mobilize, and distribute resources to fulfill business objectives and plans.

Nice To Haves

• Experience developing and using tools, techniques, and practices for updating and maintaining inventory or distribution functions within an automated inventory system.
• Two years of experience replenishing and maintaining Omnicell automated supply cabinets.
• Two years of experience updating PeopleSoft receiving and inventory transaction screens.
• Experience running and using PeopleSoft queries.
• Basic proficiency using Microsoft Excel spreadsheets to maintain or analyze data.
• One year of experience working in a hospital or multi-clinical healthcare setting.
• Knowledge of HIPAA patient privacy guidelines and Joint Commission and Hospital Safety & Security recommendations related to infection control practices and safe storage and transport of hospital medical supplies.

Responsibilities

• Provide functional and administrative supervision of second-shift hospital stores staff.
• Resolve Omnicell issues throughout the organization.
• Physically receive, store, and distribute medical supplies.
• Operate hand-controlled material-handling equipment used for truck loading and unloading, and push carts used to move supplies throughout the building.
• Update inventory and receiving transactions in PeopleSoft.
• Replenish Omnicell automated supply cabinets, update inventory balances, and troubleshoot as needed.
• Respond to clinic customers’ questions and concerns and resolve issues in a timely, professional manner.
• Determine second-shift staffing needs and coordinate staff hour trades to cover vacations and leaves while avoiding premium wages where possible.
• Manage inventory discrepancies by locating missing products and making accurate electronic inventory adjustments.
• Serve as manager on duty for the second-shift receiving dock and oversee the daily Owens & Minor delivery.
• Verify received products and notify Procurement of discrepancies to help ensure the organization is charged only for products received.
• Review Omnicell usage reports, track product stockouts, and recommend par-level adjustments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level