Supply Chain Coordinator III

Wellstar Health System • Austell, GA

3d

About The Position

The Supply Chain Coordinator III functions under the direction of the Supervisor, Supply Chain Operations II or III. The role is responsible for daily inventory replenishment for procedural units within Surgical Services, Cath Lab, CVOR, GI and/or Vascular areas, and serves as a liaison between Supply Chain and end users. It handles the acquisition, storage, and distribution of supplies for perpetual or periodic inventory and supports financial analysis and reporting, performance improvement, cost-savings initiatives, product conversions, recalls, and year-end inventories as needed. The position ensures supply processes and procedures comply with Quality and Safety requirements.

The coordinator manages supply acquisition and distribution, supply pars, item requests, product returns and recalls, inventory records, expiration checks, consignment and vendor-managed inventory, freight, and shipment issues. The role supports clinical teams by anticipating needs, resolving supply and receipt discrepancies, coordinating product substitutions and evaluations, and maintaining product knowledge. It also contributes to quality and safety compliance, inventory accuracy, cost optimization, customer service, and new product approval and implementation processes.

Requirements

• High school diploma or GED required.
• At least four years of supply chain, logistics, inventory, receiving, and/or distribution experience required; clinical supply experience preferred.
• Moderate analytical ability to analyze ERP data, identify supply chain initiatives and savings opportunities, establish baselines, and develop implementation work plans.
• Understanding of Lean principles and knowledge of medical supply terminology.
• Intermediate to advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Strong communication skills and the ability to work with customers, clinicians, physicians, and department personnel.
• Working knowledge of Lawson and Mobile Supply Chain, including defined cost-center access and supply chain dashboards, as well as Outlook, shared drives, Kronos, Office Depot, RND, Remote Desktop, Success Factors, Green Security, Blue Bin/Kanban Systems, GreenLight, GHX, and ECRI.

Nice To Haves

• Associate degree in Business Administration or Management.
• Surgical Technologist certification upon hire.
• EMT-Basic certification upon hire.
• Licensed Practical Nurse credential upon hire.
• Experience in a clinical supply setting.

Responsibilities

• Coordinate acquisition and distribution of stock, non-stock, and critical clinical supply items.
• Create, organize, and manage supply pars, including par levels and barcode labeling for requisitioning and product identification.
• Coordinate and submit special or non-stock-to-stock item requests through the ACI process; maintain par forms in Lawson and Mobile Supply Chain systems.
• Use handheld barcode scanning for supply management.
• Coordinate product returns, recalls, substitutions, and proper credits; investigate delayed, lost, or improperly documented shipments with senior buyers and vendors.
• Check stock status and back orders, check expiration dates, rotate stock, and manage slow-moving or obsolete items.
• Report and record mis-picks, over-picks, and shortages to CSC and/or Purchasing; resolve receipt discrepancies under supervisor direction.
• Receive, handle, transport, and store bone and tissue, maintaining tracking and transport records in accordance with Joint Commission requirements.
• Control and manage consignment and vendor-managed inventory; monitor freight and shipping expenses.
• Assist with bill-only processes to ensure vendors, clinical coordinators, circulators, and coders/billers account for correct items.
• Anticipate perioperative team needs and assist with equipment repairs as needed.
• Facilitate vendor compliance and management and maintain thorough product knowledge.
• Manage product recalls within established timelines and procedures; handle expired products properly and document removals according to policy.
• Adhere to Joint Commission and other relevant regulatory standards; safely manage bio-hazardous substances and maintain and label supply areas appropriately.
• Pursue performance improvements and support product evaluations, standardization, and conversions.
• Manage perpetual or periodic inventory, perform cycle counts, and assist with year-end physical inventory and internal audit requests.
• Identify, recommend, and/or remove slow-moving or obsolete items; coordinate exchanges and returns; maintain optimal supply par levels.
• Assist supervisors and Supply Chain leadership with cost-savings initiatives, financial analyses, metrics, reports, and cost-optimization opportunities.
• Communicate effectively and courteously with customers, anticipate their needs, and serve as a liaison between clinicians and suppliers.
• Submit new item requests through CQVA and/or VAPI approval processes, submit ACI item-file requests, and assist with new-product implementation.
• Perform other duties as assigned and comply with Wellstar Health System policies, standards of work, and code of conduct.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED