Supply Chain Associate - 3rd shift

University of Iowa • Iowa City, IA

4h • Onsite

About The Position

The Supply Chain Associate serves as a liaison between the Supply Chain Department and clinics and operating rooms throughout the hospital. The role uses Microsoft Excel, SPM, and Tableau to locate supplies and instruments and communicates promptly with hospital staff about emergencies and requests. The position is performed fully on campus and is scheduled from 10:00 PM to 6:30 AM, Sunday through Thursday.

The role evaluates, procures, receives, stores, and delivers goods and services; maintains hospital inventory; supports product sourcing, specifications, and contract management; and assists with inventory management throughout the hospital. It also involves vendor and customer relations, maintaining inventory databases and scanning data, supporting budget monitoring, and potentially providing functional or administrative supervision and training. Other duties may be assigned.

The Material Services Division at University of Iowa Health Care provides patient care supplies. Its goals include providing safe reusable and disposable products, offering quality products at minimal expense and with maximum process efficiency, and centralizing material management functions while exceeding the expectations of staff and patients. Its four areas are Processed Stores, Mail Services, Uniform Shop, and Linen Services.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Related supply chain experience.
• Proficiency with Microsoft Excel.
• Prompt communication with hospital staff regarding emergencies and requests.
• Ability to move throughout the hospital and move up to 25 pounds.
• Ability to frequently transport heavy case carts.
• Ability to move and position oneself to handle inventory, including high and low shelving.

Nice To Haves

• Valid driver's license and ability to meet UI Fleet Safety Standards.
• Experience using PeopleSoft, SPM, or Tableau.
• Ability to multitask effectively and keep multiple initiatives moving forward simultaneously.
• Knowledge of University policies, procedures, and regulations.
• Knowledge of supply chain management in a hospital setting.

Responsibilities

• Evaluate, procure, receive, store, and deliver goods and services.
• Initiate requisitions to procure goods and services at the direction of others.
• Organize and maintain hospital inventory.
• Obtain and verify information about sourcing and acquisition options at the request of others.
• Review contracts for accurate pricing and apply terms and conditions.
• Receive, properly store, and distribute products.
• Address supply chain inventory issues and suggest models for improvement.
• Maintain and secure inventory and report issues as needed.
• Implement marketing strategy or plan.
• Assist with inventory management throughout the hospital.
• Cycle count, order, restock, and receive products.
• Interact with vendors and suppliers to support effective and efficient procurement.
• Respond to internal and external customer questions about orders and shipments, reconcile discrepancies, and address customer concerns.
• Communicate with hospital staff about supply chain requests and issues and help resolve them.
• Maintain inventory and equipment databases, inventory data, and scanning.
• Monitor the budget, assist with budget management within defined parameters, and advise management about budgetary needs or discrepancies.
• May provide functional or administrative supervision of staff and training to employees and hospital end users.
• Respond to emails and meeting requests appropriately and promptly.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time