Supply Chain Analyst
About The Position
The Supply Chain Analyst supports the sourcing team by preparing quotes, onboarding suppliers in the ERP system, issuing supplier quality checklists, and ensuring supplier and purchasing administration is accurate, compliant, and timely. The role supports sourcing activities, including new product introduction (NPI), so buyers and engineers can focus on negotiation and strategy. The analyst prepares RFQs and quote comparisons, maintains quote and cost history, and identifies pricing gaps and savings opportunities. The role handles supplier onboarding and records, coordinates supplier quality and compliance documentation, maintains item and sourcing data, and supports purchase order administration. It also produces sourcing reports, monitors supplier performance and supply risks, and collaborates with Engineering, Quality, Operations, Finance, and Buyers. Inventus Power is a global designer and manufacturer of battery systems, headquartered in Woodridge, Illinois, with facilities and employees across four continents. The company states that it is an ITAR facility and hires only U.S. persons, defined as U.S. citizens or green card holders.
Requirements
- Associate’s or Bachelor’s degree in supply chain, Business, Engineering, or a related field, or equivalent experience.
- 1–3 years of sourcing, purchasing, procurement, or supply chain support experience, ideally in manufacturing or electronics.
- Working knowledge of an ERP/MRP system, including vendor and item master data.
- Advanced Excel skills, including lookups, pivot tables, and quote comparisons.
- Strong attention to detail and ability to maintain accurate, audit-ready records.
- Clear written and verbal communication with suppliers and internal teams.
- Ability to manage many open items with competing deadlines.
- Must qualify as a U.S. person (U.S. citizen or green card holder), as the employer states it hires only U.S. persons for its ITAR facility.
Nice To Haves
- Experience with QAD ERP and Windchill PLM.
- Experience reading BOMs and engineering drawings.
- Familiarity with supplier quality requirements, including ISO 9001, PPAP/FAI, and RoHS/REACH.
- Knowledge of Incoterms, payment terms, and import/export basics.
- APICS CSCP/CPIM or ISM certification, or working toward one.
- Experience with Power BI or similar reporting tools.
- Manufacturing industry experience in electronics, medical devices, automotive, industrial, or consumer sectors.
Responsibilities
- Prepare and issue RFQs to approved and prospective suppliers using BOMs, drawings, specifications, and target volumes, including NPI prototype, pilot, and production quantities.
- Track quote responses and due dates; create side-by-side comparisons of piece price, MOQ, lead time, tooling, freight, and payment terms.
- Maintain consistent, traceable quote history and cost data; flag outliers, gaps, and cost-saving opportunities for Sourcing and Engineering.
- Collect supplier onboarding documents, including tax forms, banking details, insurance certificates, NDAs, supplier agreements, and payment terms.
- Create and maintain supplier records in QAD and coordinate vendor setup with Finance/AP.
- Submit pro forma formats to Accounts Payable for review and entry.
- Set up item-supplier cross-references, price breaks, and approved manufacturer lists; coordinate item data with Windchill where applicable.
- Periodically audit supplier master data for duplicates, inactive vendors, and expired documents.
- Send supplier quality checklists, questionnaires, and PPAP/FAI requirements; track completion and escalate delays.
- Collect and file supplier certifications, including ISO 9001, RoHS/REACH, conflict minerals, and country of origin documentation, for new suppliers at initial entry.
- Release suppliers for orders only after required quality and administrative items are complete.
- Support ITAR, export-control, and trade-compliance documentation for supplier onboarding.
- Coordinate with Quality on supplier approval, corrective action requests, and Approved Supplier List status.
- Maintain item masters, BOM sourcing data, and price and lead-time updates in QAD.
- Support purchase order creation, confirmation, expediting, and change orders; reconcile supplier acknowledgments against PO terms.
- Resolve purchase order, receiving, and invoice discrepancies with Purchasing, Receiving, and Accounts Payable.
- Maintain organized, audit-ready supplier files and shared trackers, and maintain SOPs and templates.
- Report weekly on open quotes, onboarding status, supplier on-time delivery, and lead-time risk.
- Analyze spend, price variance, and supplier performance to support sourcing decisions.
- Monitor single-source parts, long-lead items, and obsolescence alerts, and escalate risks early.
- Partner with Engineering, Quality, Operations, Finance, and Buyers to keep NPI and production sourcing activities on schedule.
- Serve as the administrative supplier contact for quotes, documentation, and onboarding status.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
