Supply Chain Administrative Assistant

Bechtel Corporation•Town of Clay, NY

5d•$60,300 - $87,200•Onsite

About The Position

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Requirements

Requires 1-2 years of related experience
Intermediate to advanced skills in Microsoft Office Suites. A skills test may be administered to determine proficiency.
Working knowledge of SharePoint
Working knowledge of Visio
Working knowledge of Teams
Working knowledge of Concur
Excellent oral and written communication skills. A skills test for grammar/spelling may be administered.
Strong organizational skills with attention to detail
Experience interfacing with management and customers
Professional demeanor
Able to handle confidential information
Working knowledge of Aconex or other electronic document management system
Must be able to work independently
Ability to work overtime on short notice as required

Responsibilities

Performs clerical and some administrative duties
Formats, proofreads, and distributes various routine correspondence, reports, and forms using basic to intermediate features of Bechtel approved software applications
May assist in researching information
May prepare and distribute notices, agendas, information packets, and produce meeting minutes
Stays abreast of key issues, commitments, and priorities of supervisor
Scans calendar for conflicts and notifies responsible manager
May work with confidential information
Coordinates travel arrangements and travel itineraries
Prepares detailed expense reports using Concur or other expense report software as required