Supervisory Inventory Management Specialist

Veterans Health Administration • West Palm Beach, FL

2d • Onsite

About The Position

The Supervisory Inventory Management Specialist for non-expendable (NX) assets/material works in the Supply Chain Management Service at a VA Health Care System (VA HCS) and its supported catchment area. The position supervises multiple supply or material classes/series, serves as the Material Management Section’s subject matter expert, and advises the Chief Supply Chain Officer and Assistant on property management, material management practices, and control of personal property. It is a major Facility Logistics Service staff position critical to medical center and catchment-area operations.

The specialist plans, directs, and manages Material Management Section activities, including property and equipment management, warehouse receiving and distribution, and potentially transportation, mail center, and other operations. The role oversees the lifecycle of non-expendable assets, develops multi-year equipment plans, conducts asset and procurement analysis, and supports strategic planning, equipment replacement, standardization, construction projects, and facility activations. It also supports acquisition planning and procurement reviews, including development of acquisition documentation and recommendations using a best-value approach.

The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., subject to change based on agency needs. This is not a virtual position. The work is primarily sedentary in an office, with some standing, walking, bending, and lifting up to 40 pounds, as well as reaching, stretching, pushing, or pulling when assisting with inventories or retrieving items. The position requires U.S. citizenship, applicable security screening, and participation in the seasonal influenza vaccination program. A one-year probationary period or two-year trial period may apply.

Requirements

• One year of specialized experience equivalent to at least the GS-09 level, including relevant inventory or asset management, planning, analysis, supply processes, or supervisory work; or qualifying education or a combination of education and experience.
• For current or former federal employees subject to the time-in-grade rule, 52 weeks at GS-09 for a GS-11 position.
• U.S. citizenship.
• Selective Service registration for males born after December 31, 1959.
• Ability to complete a background/security investigation and required onboarding and identification checks.
• Participation in the VA seasonal influenza vaccination program.
• Ability to meet the position’s physical requirements, including occasional lifting up to 40 pounds and physical activity associated with inventories.
• Competencies in planning and evaluating, leadership, technology application, communication, reasoning, and problem solving.

Nice To Haves

• VA non-expendable property management experience.
• Direct knowledge of VA Handbook 7002, VA Handbook 1761, and VA Handbook TG-90.
• Direct experience with equipment lifecycle management.
• Firsthand knowledge of the Report of Survey program and Custodial Official EIL program oversight.
• VA Logistics supervisory experience.

Responsibilities

• Plan, direct, and manage Material Management Section operations, including property and equipment management, warehouse receiving and distribution, and other assigned operations.
• Coordinate section requirements with other services and sections, and make appropriate operational interpretations and decisions.
• Ensure compliance with external quality assurance and business reviews in the section’s areas of responsibility.
• Oversee lifecycle management of non-expendable assets in the VA HCS and supported catchment area, including through subordinate staff.
• Develop multi-year equipment and non-expendable asset plans using automated planning tools.
• Participate in facility and VISN strategic planning, equipment program quality management, and progressive equipment replacement planning aligned with budget plans and equipment life expectancy.
• Use performance improvement methodologies, including lean and Six Sigma, to improve non-expendable asset management.
• Analyze asset information and recommend standardization opportunities for local, VISN, and national initiatives.
• Conduct short-, mid-, and long-term planning for new and replacement non-expendable assets.
• Analyze asset needs using factors such as lifecycle projections, downtime, repair rates, lost workload, cost, depreciation, and trade-in value.
• Coordinate with service lines, biomedical engineering, and other stakeholders to balance clinical needs, technology, and budget constraints.
• Support strategic planning for construction projects, facility activations, and reuse of existing space.
• Develop and support acquisition strategies and standardization initiatives for high-tech, high-cost medical devices, surgical equipment, and major material classes.
• Support customers and acquisition personnel in developing requirements, using mandatory sources, and standardizing sources.
• Exercise Ordering Officer Authority to determine best value and contract sourcing.
• Conduct acquisition-planning analysis for materials and capital equipment, and assist customers with acquisition artifacts under the FAR and VAAR.
• Review vendor quotations and recommend awards based on best value, considering lifecycle, price, discounts, shipping, delivery times, and specifications.
• Develop individual development plans for professional growth and development.

Benefits

• Federal employee benefits package; specific benefits depend on position type and eligibility.
• Selected applicants may be eligible for approved credit toward annual leave accrual based on prior work or military service.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Ph.D. or professional degree