Supervisory Health System Specialist

Veterans Health Administration • Louisville, KY

6d • Onsite

About The Position

The Supervisory Health System Specialist position is responsible for the management of the Research Regulatory Program for the Robley Rex VA Medical Center (RRVAMC) and Louisville VA. This includes general administration, planning and oversight of all research protection matters related to research committee coordination and regulations.

Requirements

• Must be a U.S. Citizen to apply for this job.
• Must complete all required steps in the process, including application, questionnaire, and an online assessment.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.
• OR Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
• Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.
• Provides a high level of analytical and procedural skill to perform a variety of complex tasks related to the regulatory compliance of research projects including necessary approvals, decisions, submissions that are tied to protocol execution, data reporting and management.
• Responsible for management and coordination of the relationships among various regulatory committees and provides subject matter expertise regarding the underlying regulations in ensuring compliance in research.
• Applies analytical and evaluative methods and techniques to research issues or studies concerning the efficiency and effectiveness of program operations, utilizing the information generated to evaluate current Committee/Board performance; implementing measures to improve processes.
• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Nice To Haves

• Telework eligibility will be discussed during the interview process.

Responsibilities

• Manage and coordinate relationships among IRB, IACUC, R&D, Biosafety, and other oversight bodies.
• Serve as the subject-matter expert on applicable federal, VA, and local regulations to ensure full compliance across single- and multisite studies.
• Deliver high-level day-to-day support to the VA Research Program and committee coordinators, independently executing complex compliance tasks tied to protocol approvals, submissions, decisions, data reporting, and records management.
• Interpret evolving regulations; draft and update local research policies and SOPs; recommend and implement improvements to established practices to strengthen accreditation, registrations, and audit readiness.
• Conduct full reviews of investigator studies as part of QA; apply evaluative methods to assess committee performance; remediate non-compliance through coaching and intercession; negotiate solutions when committee recommendations are disputed.
• Track projects and perform risk assessments; document and mitigate regulatory risks that could impact the reputational standing of VA research regionally and nationally.
• Receive and address internal/external inquiries or complaints related to research regulations; act decisively on potential non-compliance and ensure timely dissemination of regulatory updates to investigators and staff.
• Provide direct oversight to research committee coordinators; collaborate with the Research Compliance Officer to resolve issues and sustain continuous compliance.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree