Supervisory Crime Records Management Specialist

United States Army Criminal Investigation Division • Quantico, VA

1d

About The Position

You will serve as a subject-matter expert and Branch Chief in the Crime Records Center for the Crime Records Branch, ensuring compliance with the DACID Records Management (RM) program through the Army Law Enforcement Record Lifecycle. You will be responsible for the thoroughness and accuracy of work products and full responsibility for organizing, planning, and accomplishing the CRC's functional responsibilities. Duties include designing and enacting protocols to analyze, secure, and handle information from criminal investigation reports, ensuring data integrity and compliance. You will lead complex record tracing and retrieval in large law enforcement databases (e.g., DCII, ALERTS), ensuring rigorous data handling protocols are met. You will coordinate and conduct specialized, high-visibility background screenings for senior positions, including General Officer, SES, and presidential appointments. You will manage daily branch operations, assigning work based on priority, urgency, and employee skills, while fostering professional development. You will oversee all human capital duties for the branch, from interviewing and hiring candidates to managing promotions and reassignments. You will foster a positive, disciplined workplace by counseling staff on administrative and performance issues and resolving informal complaints. You will direct and monitor Crime Records Branch activities by adjusting workflows, setting priorities, and adapting schedules to manage substantial workloads. You will serve on behalf of the Records Administrator and expert for the Army Law Enforcement Compliance and File Demand Program.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Temporary duty (TDY) may be required 10% of the time.
• Must sign DA Form 5019-R Conditions of Employment and must pass urinalysis testing as required prior to appointment and periodically thereafter.
• Position is subject to random drug testing IAW AR 600-85.
• Must be able to obtain and maintain a Top Secret security clearance.
• One-year supervisory probationary period may be required.
• A one-year probationary period is required if the selectee has not previously met this requirement.
• Serving as a supervising records administrator, program lead, or subject matter expert for law enforcement, investigative, or criminal justice records programs.
• Interpreting and applying federal laws, NARA retention schedules, FOIA, and the Privacy Act to govern the lifecycle and disposition of sensitive and classified criminal investigative case files.
• Supervising, directing, mentoring, and evaluating the work of a technical support or records management staff while balancing strategic oversight with direct, hands-on operational involvement in processing high-volume records requests, performing Privacy Act reviews/redactions, and executing physical records cleanup.
• Coordinating complex record retrieval, database management, and high-visibility vetting queries (such as suitability or background screenings) with internal and external federal stakeholders.
• Conducting quality-control reviews, reconciling file inventories, and assessing overall program workflows to deliver authoritative, agency-wide technical guidance and implement business process improvements.
• Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-12).
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest.
• Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Nice To Haves

• Accountability
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Problem Solving
• Resilience
• Time in Grade Requirement

Responsibilities

• Designs and enacts protocols to analyze, secure, and handle information from criminal investigation reports, ensuring data integrity and compliance.
• Leads complex record tracing and retrieval in large law enforcement databases (e.g., DCII, ALERTS), ensuring rigorous data handling protocols are met.
• Coordinates and conducts specialized, high-visibility background screenings for senior positions, including General Officer, SES, and presidential appointments.
• Manages daily branch operations, assigning work based on priority, urgency, and employee skills, while fostering professional development.
• Oversees all human capital duties for the branch, from interviewing and hiring candidates to managing promotions and reassignments.
• Fosters a positive, disciplined workplace by counseling staff on administrative and performance issues and resolving informal complaints.
• Directs and monitors Crime Records Branch activities by adjusting workflows, setting priorities, and adapting schedules to manage substantial workloads.
• Serves on behalf of the Records Administrator and expert for the Army Law Enforcement Compliance and File Demand Program.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Review our benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed