Supervisor - Senior Accountant- Grants

Frontier Behavioral Health•Spokane, WA

3d•Onsite

About The Position

Frontier Behavioral Health (FBH) is a non-profit organization with over 100 years of service in Spokane, dedicated to providing evidence-based treatment for behavioral health issues to adults, youth, and seniors. As a Trauma-Informed Care Organization, FBH believes in recovery and empowering clients to lead fulfilling lives. The Supervisor/Sr. Accountant- Grants will oversee accountants in managing grant-related accounting tasks, including billing, reporting, contract compliance, and financial tracking. This role ensures adherence to generally accepted accounting principles and single audit cost standards, develops procedures, and recommends policy updates. The position involves managing staff, performance evaluations, and ensuring timely completion of financial tasks. FBH values its employees and their contributions to the mission of improving the health, safety, and quality of life in Spokane County. The organization offers a variety of client services and utilizes evidence-based, culturally appropriate, and trauma-informed approaches.

Requirements

A Bachelor’s Degree or higher in Accounting, Finance, or related field. Relevant work experience in health care or non-profit fund accounting may be considered by FBH, at its discretion, in place of the degree requirement, depending on the applicant’s overall qualifications.
Three to five years of progressive accounting experience, with at least 2 years in a supervisory or managerial role.
Strong analytical skills.
Computerized software accounting experience.
Report writing experience.
Intermediate to advanced excel experience.

Nice To Haves

No-cost licensure supervision for those pursuing clinical licensure.
Federal and State Loan Forgiveness Program for qualifying Programs.
Reimbursement of License/Certification application fee that is required for the position.

Responsibilities

Oversee accountants in performing accurate and timely accounting tasks primarily related to the management of grants provided to FBH.
Prepare grant billing preparation, reporting, contract compliance, revenue and expense tracking, and other related efforts.
Make general ledger entries to record grant activity.
Prepare general ledger reconciliations.
Monitor grant activity.
Complete federal, state and local reporting.
Prepare and track grant billing.
Ensure all transactions follow generally accepted accounting principles and single audit cost standards.
Create and maintain procedures.
Recommend policy and procedure updates to follow best practices.
Comply with FASB and other regulatory and industry accounting standards.
Oversee the assignment of tasks to achieve scheduled deadlines.
Perform regular performance evaluations.
Understand the various grant contract requirements and oversee their execution with the accounting team.
Prepare contract summaries for use by the Finance team and other stakeholders.
Work in conjunction with the Controller and Assistant Controller to review and analyze new or renewing grant agreements for changes, conflicts with existing agreements, billing requirements, reporting needs, process issues, or other matters that require attention to enable grant compliance.
Coordinate with other departments to ensure contract requirement compliance.
Train Finance staff to collect proper data and perform necessary change management tasks.
Communicate with the Controller and Assistant Controller about grant updates, contract changes, new grant revenue and expense recognition, and other issues.
Communicate with grantor agencies to resolve issues and manage the grant billing, compliance, and reporting processes.
Communicate with other FBH teams (Compliance, Patient Accounts, IT, EMR, etc.) as a grant subject matter expert to address questions and issues.
Prepare, assign, and oversee the billing, recording, and reporting of each grant.
Maintain and monitor billing worksheets and obtain appropriate statements of work and other reports from Clinical Program staff to ensure compliance with grant contract requirements.
Manage collection efforts, grant AR aging, and review and recommend billing write-offs and adjustments.
Perform and manage all grant close out activities.
Monitor grant expenditures to ensure grant compliance.
Develop and maintain cost allocation methodologies for blended and shared cost funding sources in coordination with the Controller and Assistant Controller.
Prepare, review, and post regular journal entries and accruals.
Identify coding errors.
Provide coding and documentation training.
Develop and report on key performance indicators.
Complete monthly, quarterly, and annual financial close requirements.
Ensure necessary reports, billings, entries, and other tasks are completed within appropriate timelines.
Make assignments for staff and manage their progress.
Complete and assign account reconciliations according to the accounting schedule.
Research and resolve discrepancies and report these to the Assistant Controller.
Maintain accounting records according to GAAP, FASB, Uniform Guidance, federal and state laws, contract requirements, and other applicable regulatory and payer standards.
Review and research changes in any of these standards and develop proposals for necessary changes.
Complete assigned internal control processes, risk assessment activities, and evaluations.
Complete assigned federal, state, and local tax filings, reports, licenses, and certifications.
Assist in preparation of FBH budgets.
Prepare assigned fiscal year-end audit and external monitoring documents.
Submit these documents for review to the Assistant Controller within required timelines.
Assist other staff with audit and monitoring documentation as assigned.
Train staff to ensure consistency in presentation and documentation.
Assist in coordination of agency audits and outside monitoring.
Assist in developing, updating, and implementing departmental policies and procedures.
Comply with FBH policies and procedures.
Establish and maintain a professional working relationship with all FBH staff.
Communicate with Finance team managers and Controller on a regular basis.
Be familiar with the responsibilities of Senior Accountants and Payroll Manager to be able to cover other management tasks by reviewing and posting entries, troubleshooting urgent issues, and managing staff in the event they are unavailable.
Perform regular staff evaluations.
Train and mentor staff on assigned duties and address concerns and performance issues, as necessary.
Crosstrain staff to cover absences as the need arises.
Ensure staff mandatory training is completed timely.
Identify and develop strategic initiatives to ensure the Business Office meets best practices in so far as possible within available resources.
Participate in the planning and execution of system upgrade and departmental efficiency projects.
Other duties as assigned.

Benefits

Paid Time Off – Employees accrue up to 26 days of PTO in the first year of employment!
9 Paid Federal Holidays!
Sick Leave – Extended Sick Leave and Paid Sick and Safe Time.
Some positions qualify for a Compressed Workweek option resulting in up to additional 26 days off per year.
Medical
Dental
Vision
Retirement – We offer an impressive 403b plan including standard 3% employer contribution plus an additional 3% employer match.
Flexible Spending Accounts
Life Insurance – Company paid coverage that starts the first of the month following 6 months from your date of hire.
Free Employee Assistance Program
Staff Discounts at various FBH partners throughout Spokane!