Supervisor of Clinic Ops
About The Position
This is a full-time salaried position with a variable schedule, typically Monday through Friday between 7:00 a.m. and 5:00 p.m., requiring flexibility based on operational needs. The role involves supervising the day-to-day activities of non-physician staff, ensuring high productivity, and continuously monitoring and revising operational procedures for the medical group. Responsibilities include overseeing all functions such as reception, scheduling, patient service areas, accounting, medical records, and business information systems. The position also involves establishing and updating policies and procedures, scheduling staff, acting as a liaison between staff and physicians, managing accounts payable, and performing human resources functions including coaching, performance reviews, and recommending hiring, compensation, promotions, corrective actions, and terminations. The incumbent must understand and adhere to the organization's Code of Ethical Conduct and ensure compliance with applicable policies, regulations, and laws.
Requirements
- Bachelor's Degree (or equivalent knowledge) in Health Care Administration or related field.
- Typically requires 3 years of experience in a similar medical practice setting which should include a thorough knowledge of physician billing, accounting and general medical office procedures.
- Basic knowledge of medical procedures normally associated with a clinic setting.
- Demonstrated leadership skills including problem solving, decision making, prioritization, team building, customer service, and conflict resolution.
- Excellent interpersonal, communication, and organizational skills.
- Ability to successfully and positively interact with physicians and employees at all levels throughout the organization and the public.
- Intermediate computer skills including experience in using computer applications in a medical practice setting.
Responsibilities
- Supervises the day-to-day activities of non-physician staff, ensuring a high level of productivity.
- Continuously monitors the functioning of the medical group and revises operational procedures as necessary.
- Oversee all functions of the medical group including reception and scheduling activities, patient service areas, accounting, medical records, transcription, business information systems, and appropriate clinical areas.
- Establishes effective policies and procedures for each area, updating as necessary.
- Schedules non-physician staff ensuring that staff is appropriately deployed among offices.
- Functions as a liaison between non-physician staff and physicians to ensure effective service for patients.
- Establishes and maintains effective working relationships with group physicians.
- Oversees the day-to-day processing of accounts payable by preparing payment requests, obtaining proper authorization and ensuring that payments are made on a timely basis.
- Performs human resources responsibilities for staff which includes coaching on performance, completes performance reviews and overall staff morale.
- Recommends hiring, compensation changes, promotions, corrective action decisions, and terminations.
- Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization's business.
Benefits
- Comprehensive suite of Total Rewards
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
