Supervisor, Materials Management (M-F, 9:00am - 5:30pm)

Vanderbilt University Medical Center•Nashville, TN

2d•Hybrid

About The Position

Supervises a team in the dispensing of medical supplies and patient care equipment. Ensures appropriate supplies are ordered, received, inventory levels are maintained, and patient charges are captured. This role is part of the VCOC CS Leaders organization within Vanderbilt Health, a large academic health system known for its commitment to patient care, education, and research. Vanderbilt Health fosters a collaborative and supportive environment where expertise is valued and uniqueness is celebrated, aiming to provide advanced care to the region.

Requirements

4 years of relevant work experience.
High School Diploma or GED.
Experience managing external vendors and service providers.
Ability to provide leadership and operational support across varying shifts and schedules.
Compliance (Novice): Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
People Management (Novice): Interacting, communicating, building relationships and developing employees.
Business Results (Fundamental Awareness): Ability to achieve business results while focusing on quality, customer satisfaction, and stewardship.
Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
Operations Planning (Novice): Anticipates resource needs to meet objectives and implements appropriate processes.
Leadership (Novice): Formulates a vision while motivating & guiding employees promoting engagement. Leaders state precise goals, ensures the commitment of individuals to those goals, defines the methods of measurement, and provides the incentive to accomplish measureable outcomes.
Inventory Management (Advanced): Monitors material movement into and out of stock, reconciles inventory balances, and maintains adequate inventory levels.
Core Accountabilities: Organizational Impact: Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in. Problem Solving/ Complexity of work: Resolves technical and operational problems within provided guideline. Breadth of Knowledge: Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team. Team Interaction: Leads/supervises a unit within a department or a small department. Typically without budget or hire/fire authority. Role is typically a 'working' supervisor.

Nice To Haves

Healthcare or hospital operations experience is preferred.

Responsibilities

Managing a team of drivers.
Managing a fleet of trucks.
Supporting a multi-shift operation that runs seven days a week, including weekends, in a 24/7 environment.
Managing employees who work remotely while operating on delivery routes.
Managing external vendors and service providers.
Providing leadership and operational support across varying shifts and schedules.
Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
Interacting, communicating, building relationships and developing employees.
Achieving business results while focusing on quality, customer satisfaction, and stewardship.
Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
Anticipating resource needs to meet objectives and implementing appropriate processes.
Formulating a vision while motivating & guiding employees promoting engagement. Leaders state precise goals, ensures the commitment of individuals to those goals, defines the methods of measurement, and provides the incentive to accomplish measureable outcomes.
Monitoring material movement into and out of stock, reconciling inventory balances, and maintaining adequate inventory levels.
Planning and setting day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in.
Resolving technical and operational problems within provided guidelines.
Applying advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team.
Leading/supervising a unit within a department or a small department.
Developing self and others by investing time, energy, and enthusiasm to improve performance and gain knowledge in new areas.
Building and maintaining relationships by maintaining regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Communicating effectively by recognizing group interactions and modifying one's own communication style to suit different situations and audiences.
Serving others with compassion by seeking to understand current and future needs of relevant stakeholders and customizing services to better address them.
Solving complex problems by approaching problems from different angles and identifying new possibilities to interpret opportunities and develop concrete solutions.
Offering meaningful advice and support by providing ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Performing excellent work by engaging regularly in formal and informal dialogue about quality and directly addressing quality issues promptly.
Ensuring continuous improvement by applying various learning experiences, looking beyond symptoms to uncover underlying causes of problems and identifying ways to resolve them.
Fulfilling safety and regulatory requirements by understanding all aspects of providing a safe environment and performing routine safety checks to prevent safety hazards from occurring.
Demonstrating accountability by showing a sense of ownership, focusing on and driving critical issues to closure.
Steward organizational resources by applying understanding of the departmental work to effectively manage resources for a department/area.
Making data-driven decisions by demonstrating a strong understanding of the information or data to identify and elevate opportunities.
Generating new ideas by proactively identifying new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Applying technology by demonstrating an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Adapting to change by viewing difficult situations and/or problems as opportunities for improvement and actively embracing change instead of emphasizing negative elements.