Supervisor I, Accounts Payable & RMA

Chamberlain Group•Denver, CO

About The Position

Supervisor I, Accounts Payable & RMA is a management role within the CPSG Finance function. Controlled Products Systems Group (CPSG), an affiliate of Chamberlain Group, is a one-stop distributor of access control and perimeter security products for professional dealers and installers across residential, commercial, and industrial markets. With a personal approach to business, our employees—whether in one of our branches nationwide or at our corporate office—are committed to serving our customers and supplier partners with dedication and expertise. A successful incumbent is expected to (i) Review all invoices for appropriate documentation and approval prior to payment; prioritize invoices according to cash discount potential and payment terms and process payments (checks, ACH & credit card), and (ii) Ensure accurate processing of general and administrative expenses, including the payment of invoices and assessment against general ledger from prior periods.

Requirements

Minimum 5 years of Accounts Payable experience
Familiarity with prepaids and accruals
Associate degree or equivalent experience
Advanced knowledge in Excel and Word
10-key by touch
Thorough understanding of accounting principles
Thorough knowledge of applicable accounts payable/ general ledger systems and procedures, financial chart of accounts and corporate procedures

Responsibilities

Oversee the daily operations of the Accounts Payable team ensuring timely payments and proper coding of invoices and coordinate and assign work as needed
Review all invoices for appropriate documentation and approval prior to payment; prioritize invoices according to cash discount potential and payment terms and process payments (checks, ACH & credit card)
Oversees and participates in reviews and reconciliation of vendor accounts on an ongoing basis
Ensure accurate processing of general and administrative expenses, including the payment of invoices and assessment against general ledger from prior periods
Assess current processes, identify improvement opportunities, and recommend and implement new solutions
Develop and maintain relationships with Area Managers, Branch Managers, and Purchasing Department to resolve receipt of goods problems and pricing variances
Develop and maintain relationships with suppliers and work to resolve any discrepancies in records and properly onboard new suppliers
Ensure RMA process flows smoothly; process authorizations, track item returns, and ensure proper credits are issued to CPSG and customer within the established timelines
Ensure files are maintained and documented thoroughly and accurately, in accordance with company policy and accepted accounting practices
Reconcile accounts payable to the general ledger as part of month end closing processes
Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams
Protect CPSG’s reputation by keeping information confidential
Maintain professional and technical knowledge by attending educational workshops, professional publications, establishing personal networks, and participating in professional societies
Contribute to the team effort by accomplishing related results and participating on projects as needed
Motivate and lead a high performance team by attracting, developing, engaging and retaining team members
Drive the performance management and compensation processes by communicating job expectations, monitoring and evaluating performance, providing feedback and facilitating employee development per the company’s policies
Maintain transparent communication by appropriately communicating organization information to team through department meetings, one-on-one meetings, appropriate email, IM and regular interpersonal communications
Lead and motivate individuals and teams to create a workplace culture that is consistent with the CPSG mission, vision and values.