Supervisor-Document Control

Tallgrass•Houston, TX

23h

About The Position

The Supervisor, Document Control supervises the document control function and supports the development, implementation, and ongoing management of Tallgrass’s Enterprise Document Management System (EDMS). The role oversees document control processes, ensures proper document handling and retention, and provides leadership and guidance to document control employees and organizational stakeholders. The EDMS houses drawings, specifications, project records, facility documentation, and related materials. The Supervisor helps ensure documents are received, logged, indexed with appropriate metadata, distributed, archived, and maintained according to company procedures, project requirements, and business needs, supporting efficient, accurate, secure, and timely retrieval. The position works closely with Project Management, Engineering, Project Execution, Operations, IT, and other stakeholders to support consistent document control practices across the organization. The position has supervisory responsibility for document control employees and may supervise direct reports, contractors, or other assigned resources. Supervisory duties may include assigning and prioritizing work, monitoring workload and deliverables, coaching and training, reviewing work quality, supporting performance feedback, participating in hiring and onboarding, supporting employee development, and ensuring compliance with procedures and company expectations. Job level is commensurate with experience and skill set.

Requirements

Minimum of ten years of experience in document control, document administration, records management, project documentation, or a related field.
Prior experience leading, coordinating, or supervising document control activities or employees.
Post-secondary study resulting in at least an associate degree; a minimum of five years of direct work experience in document control, records management, project administration, or document administration may be considered as a substitute for a degree.
Intermediate proficiency in Microsoft Office applications, including Excel, Word, Access, PowerPoint, Outlook, Teams, and SharePoint.
Extensive experience with Microsoft SharePoint and other Microsoft Office Suite applications.
Experience with Enterprise Document Management Systems, document control systems, or records management platforms.
Strong understanding of document control procedures, document lifecycle management, metadata, revision control, and records retention practices.
Experience tracking, processing, filing, and maintaining large volumes of documents.
Ability to supervise work assignments, monitor progress, and ensure quality and timely completion of deliverables.
Strong leadership skills, including the ability to supervise, coach, develop, and hold employees accountable.
Exceptional written and verbal communication skills.
Strong administrative and organizational skills, attention to detail, and commitment to accuracy.
Ability to establish priorities, organize work, meet deadlines, and successfully manage multiple tasks with strict deadlines.
Ability to work effectively with a wide variety of people and departments and in a team environment.
Ability to maintain confidentiality and handle sensitive company information appropriately.
Ability to adhere to required work schedules, follow direction and work rules, and perform all essential and marginal functions of the job.
Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers, if travel is required.

Nice To Haves

Experience supporting engineering, construction, project management, energy, pipeline, or industrial project documentation.

Responsibilities

Supervise the document control function and document control employees, contractors, or other assigned resources.
Support development, implementation, and ongoing management of the Enterprise Document Management System (EDMS).
Oversee document control processes and ensure proper document handling and retention.
Ensure documents are received, logged, indexed with appropriate metadata, distributed, archived, and maintained in accordance with procedures, project requirements, and business needs.
Work with Project Management, Engineering, Project Execution, Operations, IT, and other stakeholders to promote consistent document control practices.
Assign and prioritize work, monitor workload and deliverables, and organize daily work for self and assigned staff.
Provide coaching and training, review work quality, support performance feedback, hiring and onboarding, and employee development.
Ensure compliance with document control procedures and company expectations.
Develop procedures, workflows, training materials, and process documentation.
Support continuous improvement and process standardization.
Address and resolve documentation errors, process gaps, and stakeholder concerns professionally.
Maintain complete, accurate, organized, confidential, and appropriately handled documentation.

Benefits

Industry competitive pay.
Health insurance package options, including Flexible Spending and Health Savings Accounts.
Infertility coverage.
Parental leave.
401(k) with up to a 6% match that vests immediately, plus an employer discretionary contribution of up to 4%.
Wellness programs and mental health resources.
Employer-paid life insurance, short-term disability, and long-term disability coverage.
Critical illness and accident insurance.
Vacation, sick days, paid caregiver leave, volunteer paid time off, and bereavement paid time off.
Identity theft protection.
Annual discretionary bonus.
Tuition reimbursement program.
Company-paid holidays and floating holidays.
Company vehicle, if applicable.
Employee discounts, including vehicles, tires, and cellular plans.
Networking and employee engagement events.
Personal development opportunities to grow a career based on strengths and interests.