Supervisor, Aviation Lease Management and Airlines Statistics

Port of Seattle•Seattle, WA

About The Position

As the Supervisor, Aviation Lease Management and Airline Statistics, you will provide support in the supervision and oversight of daily operations within the Aviation Lease Management and Airlines Statistics Department. You will manage the reporting and billing of all Aviation Division tenant rents, facility charges, utilities, and concession fees and charges to ensure accuracy and compliance with established procedures. You will supervise, train, and develop the Lease Specialists and the Aviation Activity Specialist to be able to effectively carry out daily operation of their roles. You will review and approve final work products via document transmittals tracker and/or other methods. You will assist the Aviation Lease Management and Airlines Statistics Manager with the development and implementation of policies, operating practices, allocation and determination of workload assignments, and priorities for all team members. You will manage and oversee the monthly utility billing process to ensure accuracy and compliance with established standards. You will perform monthly billing reconciliations, investigate variances, and implement appropriate corrective actions, including adjusting billing entries, coordinating with Facilities and Infrastructure, and resolving calculation discrepancies. You will oversee direct reports’ implementation of approved standards for the Lease Management Team’s workflow, lease files management, process documentation, and technology solutions that integrate and facilitate all phases of Aviation Division leases/agreements. You will update and validate utility rates, airline rates and charges, and work with internal stakeholders such as department managers and the Aviation Finance and Budget team in developing the annual rates and charges. You will provide professional interpretation and guidance on complex lease terms/provisions and financial calculations to managers of the department and Accounting to ensure all agreements comply with Legal, Accounting, Finance and Budget, Risk and Environmental requirements. You will support Lease Specialists in ensuring tenant insurance and security/surety compliance are in good standing.

Requirements

Three (3) years of experience in property, contract and/or lease management or lease administration.
One (1) year of supervisory/lead/mentor experience including leading a project or process.
Ability to attain a Washington State Notary Certification within 60 days of hire.
Possess effective leadership and communication skills to oversee and develop staff.
Advanced technical and data analytical skills to cultivate large amounts of data and distill it down to understandable levels based on time periods, types of activity and/or other increment.
Ability to develop spreadsheets/working papers to aid in the review of billing reports.
Effective decision making and problem solving to identify trends and anticipate problems.
Strong attention to details, excellent time management, task prioritization, and ability to balance workload.
Effective verbal, written, and active listening skills.
Ability to write concise, organized, and clear communications to internal and external customers.
Apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.

Nice To Haves

Bachelor’s degree with an area of study related to Finance, Accounting, Business, Public Service and Policy, or Public Administration.

Responsibilities

Provide support in the supervision and oversight of daily operations within the Aviation Lease Management and Airlines Statistics Department.
Manage the reporting and billing of all Aviation Division tenant rents, facility charges, utilities, and concession fees and charges to ensure accuracy and compliance with established procedures.
Supervise, train, and develop the Lease Specialists and the Aviation Activity Specialist.
Review and approve final work products via document transmittals tracker and/or other methods.
Assist the Aviation Lease Management and Airlines Statistics Manager with the development and implementation of policies, operating practices, allocation and determination of workload assignments, and priorities for all team members.
Manage and oversee the monthly utility billing process to ensure accuracy and compliance with established standards.
Perform monthly billing reconciliations, investigate variances, and implement appropriate corrective actions.
Oversee direct reports’ implementation of approved standards for the Lease Management Team’s workflow, lease files management, process documentation, and technology solutions.
Update and validate utility rates, airline rates and charges, and work with internal stakeholders in developing the annual rates and charges.
Provide professional interpretation and guidance on complex lease terms/provisions and financial calculations to managers of the department and Accounting.
Support Lease Specialists in ensuring tenant insurance and security/surety compliance are in good standing.