Supervisor, Aviation Lease Management and Airlines Statistics

Port of Seattle•SeaTac, WA

3d•Hybrid

About The Position

As the Supervisor, Aviation Lease Management and Airline Statistics, you will provide support in the supervision and oversight of daily operations within the Aviation Lease Management and Airlines Statistics Department. You will manage the reporting and billing of all Aviation Division tenant rents, facility charges, utilities, and concession fees and charges to ensure accuracy and compliance with established procedures. You will supervise, train, and develop the Lease Specialists and the Aviation Activity Specialist to be able to effectively carry out daily operation of their roles. You will review and approve final work products via document transmittals tracker and/or other methods. You will assist the Aviation Lease Management and Airlines Statistics Manager with the development and implementation of policies, operating practices, allocation and determination of workload assignments, and priorities for all team members. You will manage and oversee the monthly utility billing process to ensure accuracy and compliance with established standards. You will perform monthly billing reconciliations, investigate variances, and implement appropriate corrective actions, including adjusting billing entries, coordinating with Facilities and Infrastructure, and resolving calculation discrepancies. You will oversee direct reports’ implementation of approved standards for the Lease Management Team’s workflow, lease files management, process documentation, and technology solutions that integrate and facilitate all phases of Aviation Division leases/agreements. You will update and validate utility rates, airline rates and charges, and work with internal stakeholders such as department managers and the Aviation Finance and Budget team in developing the annual rates and charges. You will provide professional interpretation and guidance on complex lease terms/provisions and financial calculations to managers of the department and Accounting to ensure all agreements comply with Legal, Accounting, Finance and Budget, Risk and Environmental requirements. You will support Lease Specialists in ensuring tenant insurance and security/surety compliance are in good standing.

Requirements

Three (3) years of experience in property, contract and/or lease management or lease administration.
One (1) year of supervisory/lead/mentor experience including leading a project or process.
Ability to attain a Washington State Notary Certification within 60 days of hire.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.
Leader – You possess effective leadership and communication skills to oversee and develop staff.
Analytical – You have advanced technical and data analytical skills to cultivate large amounts of data and distill it down to understandable levels based on time periods, types of activity and/or other increment. You can develop spreadsheets/working papers to aid in the review of billing reports.
Problem Solver – You have effective decision making and problem solving to identify trends and anticipate problems. You have strong attention to details, excellent time management, task prioritization, and can balance workload.
Excellent Communicator – You have effective verbal, written, and active listening skills. You write concise, organized, and clear communications to internal and external customers.

Nice To Haves

Bachelor’s degree with an area of study related to Finance, Accounting, Business, Public Service and Policy, or Public Administration.

Responsibilities

Manage the reporting and billing of all Aviation Division tenant rents, facility charges, utilities, and concession fees and charges to ensure accuracy and compliance with established procedures.
Supervise, train, and develop the Lease Specialists and the Aviation Activity Specialist to be able to effectively carry out daily operation of their roles.
Review and approve final work products via document transmittals tracker and/or other methods.
Assist the Aviation Lease Management and Airlines Statistics Manager with the development and implementation of policies, operating practices, allocation and determination of workload assignments, and priorities for all team members.
Manage and oversee the monthly utility billing process to ensure accuracy and compliance with established standards.
Perform monthly billing reconciliations, investigate variances, and implement appropriate corrective actions, including adjusting billing entries, coordinating with Facilities and Infrastructure, and resolving calculation discrepancies.
Oversee direct reports’ implementation of approved standards for the Lease Management Team’s workflow, lease files management, process documentation, and technology solutions that integrate and facilitate all phases of Aviation Division leases/agreements.
Update and validate utility rates, airline rates and charges, and work with internal stakeholders such as department managers and the Aviation Finance and Budget team in developing the annual rates and charges.
Provide professional interpretation and guidance on complex lease terms/provisions and financial calculations to managers of the department and Accounting to ensure all agreements comply with Legal, Accounting, Finance and Budget, Risk and Environmental requirements.
Support Lease Specialists in ensuring tenant insurance and security/surety compliance are in good standing.

Benefits

Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
Holidays – More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.